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ARCHIVED - Implementation Guidelines for Part 8 of the Canadian Environmental Protection Act, 1999 – Environmental Emergency Plans

Appendix 2 Notices/Declarations of Identification of Substance and Place, Preparation and Implementation of Environmental Emergency Plans

  1. Background
  2. Identification of Substance and Place
  3. Certification
  4. Information and Report Regarding Preparation of an Environmental Emergency Plan
  5. Implementation and Testing of an Environmental Emergency Plan

Background

As stated in section 2.0 of this document, persons required to prepare an environmental emergency plan under sections 200 and 199 must submit three types of notices/declarations to the Minister.

Each notice/declaration must be signed by an authorized official in the affected facility.

The Environmental Emergency Regulations and subsection 199(4) of CEPA 1999 state that plans prepared or implemented in respect of environmental emergencies on a voluntary basis or for another government or under another Act of Parliament may be used to meet some or all of the regulatory requirements. However, where the other plan does not meet all of the requirements of the Environmental Emergency Regulations, the person shall amend the plan in order to meet the remainder of the requirements. Persons wishing to use a pre-existing plan are still required to submit the three notices to the Minister.

For persons or companies with several facilities or areas where hazardous substances are located who are required to prepare and implement an environmental emergency plan, a plan specific to each location may generally be required. There may be instances, however, where the prevention of, preparedness for, response to or recovery from a sudden, unplanned or accidental release of a toxic substance at that location is covered either under a larger plan (e.g., an area-wide environmental emergency plan) or under a company-wide plan for all its facilities.

For each location for which an environmental emergency plan is required, a notice/declaration of identification, preparation and implementation must be submitted. If the notice/declaration being submitted covers multiple substances of concern, detailed information for each substance must be provided. A copy of the environmental emergency plan must be held at each location. For unmanned facilities that are subject to the Regulations, a copy of the plan must be available for those individuals who are to carry out the plan in the event of an environmental emergency and for inspection by enforcement officers.

The attached documents are the notices/declarations required by the Environmental Emergency Regulations and section 199.

Notice

Identification of Substance and Place

Schedule 2 of the Regulations

(Subsections 3(1) and (4), subparagraphs 4(1)(a)(i) and (c)(i) of the Regulations)

  1. Place where one or more substances are located

    1. facility name (or description), civic address and location by latitude and longitude; and

    2. for contact person and alternate contact person: name or title, e-mail (if any), telephone number and fax number (if any).

  2. Head office (if different from above)

    1. name and address; and

    2. for contact person and alternate contact person: name or title, e-mail (if any), telephone number and fax number (if any).

  3. For each substance located at the place

    1. Name of the substance;

    2. CAS Registry number;

    3. UN number (if applicable);

    4. Maximum expected quantity at any time during the calendar year; and

    5. Capacity of the largest container for the substance.

Note: Please provide the information set out in section 3 for each substance that is located at the place.

Certification

Schedule 3 of the Regulations

(Subsections 3(6), 4(5) and 5(2) of the Regulations)

I hereby certify that the information provided with respect to Schedule ___ to the Environmental Emergency Regulations is accurate and complete.


(Signature of the person or duly authorized representative)

Please print name
Title
Date


Notice

Information and Report Regarding Preparation of An Environmental Emergency Plan

Schedule 4 of the Regulations

(Subsection 4(4) of the Regulations)

  1. Place where one or more substances are located

    1. facility name (or description) and civic address; and

    2. name of each substance at the place.

  2. Use of prior plans

    1. indicate whether the environmental emergency plan was based on a plan prepared on a voluntary basis;

    2. indicate whether the environmental emergency plan was based on a plan prepared for another government and identify the government, if applicable; and

    3. indicate whether the environmental emergency plan was based on a plan prepared under another Act of Parliament and identify the Act, if applicable.

  3. Local-level involvement

    1. name of the local authorities, community or interest groups that have been involved in the plan's development, if any; and

    2. identify whether the plan or its relevant parts were made available to the appropriate local authorities (such as police and fire departments) that may be involved in an emergency response.

  4. Information for each substance covered by an environmental emergency plan

    1. name, CAS Registry number and UN number (if applicable) of the substance; and

    2. nature of activities at the place where the substance is located.

  5. Date when the preparation of the environmental emergency plan was completed

Notice

Implementation and Testing of An Environmental Emergency Plan

Schedule 5 of the Regulations

(Subsection 5(1) of the Regulations)

  1. Place where one or more substances are located

    1. name and civic address of facility; and

    2. name of each substance at the place.

  2. Implementation and testing of the environmental emergency plan

    1. date of testing; and

    2. list all local authorities or community organizations or interest groups that have been involved in testing of the plan.
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