Tools for Export and Import of Hazardous Waste and Hazardous Recyclable Material Regulations Regulatees

The Export and Import of Hazardous Waste and Hazardous Recyclable Material Regulations (the Regulations) apply to all individuals and businesses that export from, import into, or transit within Canada, for recycling or disposal purposes, wastes or materials that are considered to be hazardous under the Regulations. Included are, for example, generators, receivers, carriers, brokers, agents and transfer stations.

The following documentation has been prepared to explain various aspects of the Regulations. In case of discrepancies between this information and the Regulations, the Regulations have precedence.

See also Important Notices


Guide to Classification

It is your responsibility to identify and properly classify your waste and recyclable material according to the Regulations. 

A Guide to Classification has been prepared to help you with this responsibility. (PDF; 191 KB)

Export and Import of Hazardous Waste and Hazardous Recyclable Material Regulations User Guide

It is your responsibility to follow rules and transport hazardous waste or recyclable material according to the Regulations.

The EIHWHRMR User Guide has been prepared to help you understand and implement the requirements of the Regulations. (PDF; 581 KB)

A list of key considerations with respect to the export, import or transit of hazardous wastes or hazardous recyclable material is also available.

Notification

The import, export, and transit of hazardous waste or recyclable material require notification as set out in the Regulations. If you are a Canadian company considering exporting waste or recyclable materials to another country, be sure to read this important notice.

The procedures and information requirements for notification and returns are explained in sections 5 and 11 of the EIHWHRMR User Guide. This guide also provides detailed instructions on how to use the Online Notification and Permit System.

There are two ways to submit a proposed notice to Environment Canada:


Online Notification and Permit System

Using the Online Notification and Permit System is the preferred method for notifying Environment Canada of proposed exports and imports. The secure online system, accessible through Environment Canada’s Single Window web site, enables you to submit notices to Environment Canada, track the status of your submissions, and obtain permits, all online. Once you have set up your account, you will be able to reuse the information in future notices.

The Online Notification and Permit System is only available for import and export permits at this time. Notifications for transits, re-routings, returns, and requests for amendments must continue to be submitted via email, mail, registered mail, fax, or courier. For more information on the notification procedures and who must notify, please refer to the EIHWHRMR User Guide.


Administrative Notice Forms

The paper Administrative Notice forms may continue to be used for the purposes of notifying Environment Canada of a proposed export, import, or transit of hazardous wastes or hazardous recyclable materials as required by subparagraph 185(1)(b)(i) of the Canadian Environmental Protection Act, 1999 and the Regulations.

To view and print PDFs, you will need Adobe Acrobat Reader, which can be downloaded for free. Once downloaded, the forms can be completed on-screen or printed for completion by hand. 

Signed and completed Administrative Notice Forms are to be submitted by email, mail, registered mail, fax, or courier to:

Waste Reduction and Management Division
Environment Canada
Place Vincent Massey
351 St. Joseph Boulevard, 9th Floor
Gatineau, QC  K1A 0H3
Fax: 819-938-4555
Email: notification@ec.gc.ca

Download the Administrative Notice Forms*

Important: When printing the forms, please use the PDF format.

Administrative Notice Form (PDF; 191 KB) (HTML version)

An Appendix to the Administrative Notice Form is also available for any additional hazardous waste or hazardous recyclable material streams that need to be under the same Administrative Notice Form.

Appendix to the Notice Form (PDF; 236 KB)

* The forms on this page are administrative in nature and may change without prior notice.

Movement Documents

The procedure and information requirements for movement of hazardous waste and hazardous recyclable material are explained in section 10 of the EIHWHRMR User Guide.

The movement document is divided in three separate parts, and is made up of six copies of the same information. An example of the movement document can be found in Schedule 9 of the Regulations.

How to obtain movement documents?

Individuals or companies wishing to transport hazardous waste or hazardous recyclable material in Canada must obtain pre-numbered movement documents from the competent authorities, primarily from the appropriate provincial authority.

Multiple Authorized Carriers Form

If more than one carrier is used for a shipment, the Multiple Authorized Carriers Form should be used as an annex to the movement document.

Important: When printing the form, please use the PDF format.

Multiple Authorized Carriers Form (PDF; 40 KB) (HTML version)

Confirmation of Disposal or Recycling

The procedure and information requirements for confirmation of disposal or recycling are explained in section 12 of the EIHWHRMR User Guide.

Important: When printing the form, please use the PDF format.

Confirmation of Disposal or Recycling Form (PDF; 13.4 KB) (HTML version)

Important Notices

Important Notice on Changes in Regulations in the United States for Spent Lead-Acid Batteries (July 7, 2010)

Important Notice regarding amendments to the Transportation of Dangerous Goods Regulations (July 28, 2008)

Advisory Note

Advisory Note Regarding recent amendments to the Transportation of Dangerous Goods Regulations (TGDR) and their impact on Permits Issued under the Export and Import of Hazardous Waste and Hazardous Recyclable Material Regulations (EIHWHRMR) and the Interprovincial Movement of Hazardous Waste Regulations (IMHWR)

Movement Documents

Two regulatory amendments affecting the shipping document under the Transportation of Dangerous Goods Regulations (TDGR) administered by Transport Canada were adopted.

The first was published in July 2014, and came into force on July 15th, 2015. It requires that a shipping document includes a consignor certification that complies with Section 3.6.1 of the TDGR. This Section lists five acceptable consignor certifications, including the consignor certification set out in Section 5.4.1.6 of the United Nations Recommendations, which is precisely the one chosen to be include in the current movement document required under the Export and Import of Hazardous Waste and Hazardous Recyclable Material Regulations (EIHWHRMR) and the Interprovincial Movement of Hazardous Waste Regulations (IMHWR) for its compliance with the TDGR. Therefore, no changes are needed to the current movement document to be consistent with the July 15, 2015 requirements under the TDGR.

However, the second regulatory amendment to the TDGR may result in the need to prepare additional documents. It was published in December 2014 and came into force on July 1st, 2015. It requires that the UN number be shown before the shipping name in the description of the dangerous goods (Section 3.5 of the TDGR) on the shipping document. If you are moving a hazardous waste or a hazardous recyclable material which is also a dangerous good, you will still need to provide EC’s movement document and you will also have to provide the shipping document for the TDGR. This means that it is no longer possible to use only the movement document in order to comply with both the TDGR and the EIHWHRMR/IMHWR requirements. The format and required information set out in the EIHWHRMR/IMHWR cannot be modified. Please contact Transport Canada for more information on how to comply with the TDGR.

UN3077 and UN3082

The publication of the 18th edition of the United Nations Recommendations has occurred and affects two product identification numbers (PIN): UN3077 for Environmentally Hazardous Substance, Solid, N.O.S. and UN3082 for Environmentally Hazardous Substances, Liquids, N.O.S. These two product identification numbers (Class 9 dangerous goods as per the classification requirements of the TDGR) can now be used again to describe hazardous waste or hazardous recyclable material under the EIHWHRMR and the IMHWR. According to Chapter 2.9 of the UN Recommendations, these UN numbers can be used for wastes covered under the Basel Convention on the Control of Transboundary Movements of Hazardous Wastes and their Disposal. Furthermore, Subsection 2.2(4) of the TDGR provides that a consignor may use the appropriate classification in the UN Recommendations to describe the dangerous goods. As a result, Environment Canada withdraws its previous Advisory Note of July 28, 2008.

Existing valid permits issued under EIHWHRMR containing N/A (Not applicable) as the PIN will continue to be valid until their expiry date. Until the expiry of such existing permits, the associated movement documents should contain N/A for the purpose of complying with the EIHWHRMR and ensuring permits and movement documents match.

When crossing the border, it is recommended that a copy of the present Advisory Note accompany the movement document and permit.

The use of these UN numbers for the purpose of complying with TDGR remains the responsibility of the permit holder. Please contact Transport Canada for more information on how to comply with their Regulations.

Contact information

For information on the TDGR, visit Transport Canada’s web site.

Any question regarding the TDGR may be directed to Transport Canada.

For information on the EIHWHRMR and IMHWR, visit Environment Canada’s web site.

(PDF; 359 KB) (Word; 22 KB)

 

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