Inform Minister of incidents and irregularities

Seek approval to return or reroute a shipment

Environment and Climate Change Canada

Overview

You are required to immediately inform the Minister when:

  • a shipment is refused by the country of import or transit
  • a shipment is refused by an authorized facility
  • an authorized facility is unable to receive, dispose, or process the hazardous waste (HW) or hazardous recyclable material (HRM) in accordance with the terms of the permit

Two options are available to permit holders when this occurs:

  • return the HW or HRM to the originating facility (in Canada or exporting country); or
  • reroute the HW or HRM to an alternate authorized facility in the country where it was initially refused

The permit holder is responsible for storing the HW or HRM at a facility authorized by the local jurisdiction until a solution is found.

The Minister should also be advised if a shipment cannot be completed due to vehicle problems, poor weather, accident, fire or other incident. The Minister will help to determine the best course of action and provide direction on permitting matters.

Return to Canada

If after notifying the Minister it is determined appropriate to return an entire or partial shipment to Canada, you will be asked to submit an application for an import permit for the purpose of a return. Contact below for a new notice number.

The original Canadian exporter must make the application and include the following information:

  • the name, civic and mailing addresses, e-mail address, and contact person for the Canadian exporter, the foreign receiver, and any authorized carriers
  • the quantity of hazardous waste (HW) or hazardous recyclable material (HRM) that will be returned, using the same units of measurement
  • a waste/recyclable description (it should match the description of the original permit or explain any difference)
  • the reasons for the return quantity
  • the port of entry through which the return will take place, and the customs office at which the import of goods will be reported
  • the notice number and line-item number of the original export permit, and a new notice number of the goods being returned to Canada
  • a copy of the movement document describing the original export with signatures

Note:

  • If the proposed carrier is not named in the original export permit, a verification of the carrier is required before a return permit can be issued, which can cause delays
  • It is suggested that a port be used that is listed on the original export permit

Once the permit is issued, the original Canadian exporter must:

  • obtain a new movement document
  • return the waste or material to the facility from which it was originally exported, per the terms of the new import permit
  • ensure that copies of the new import permit and the new movement document are completed and submitted as prescribed
  • submit a completed copy of the new movement document to the Minister, to all authorized carriers involved, and to the authorities of the province of import, if they ask for it

The return of HW or HRM must occur within 90 days of notifying the Minister, or the date set by the Minister.

NOTE: please identify the original and new movement document numbers on your Return to Canada movement document(s).

Return to other country

If after notifying the Minister it is determined appropriate to return an entire or partial shipment to its country of origin, you will be asked to submit an application for an export permit for the purpose of a return. Contact below for a new notice number.

The original Canadian importer must make the application and include the following information:

  • the name, civic and mailing addresses, e-mail address, and contact person for the Canadian importer, the foreign sender, and any authorized carriers
  • the quantity of hazardous waste (HW) or hazardous recyclable material (HRM) that will be returned, using the same units of measurement
  • a waste/recyclable description (it should match the description of the original permit or explain the difference)
  • the reason for the returned quantity and for any difference in quantity
  • the port of exit through which the return will take place, and the customs office at which the export of goods will be reported
  • the notice number and line-item number of the original import permit, and a new notice number of the goods being returned
  • a copy of the movement document describing the original import with signatures

Note:

  • If the proposed carrier is not named in the original import permit, a verification of the carrier is required before a return permit can be issued, which can cause delays
  • It is suggested that a port be used that is listed on the original import permit
  • It is recommended that the importer contact the exporter to inform them of the partial or full return of the shipment

Once the permit is issued, the original Canadian importer must:

  • obtain a new movement document
  • return the HW or HRM to the foreign facility from which it was originally exported, per the terms of the new export permit
  • ensure that copies of the new export permit and the new movement document are completed and submitted as prescribed
  • submit a completed copy of the new movement document to the Minister, to all authorized carriers involved, and to the authorities of the province of export, if they ask for it

The return of HW or HRM must occur within 90 days of notifying the Minister, or the date set by the Minister.

NOTE: please identify the original and new movement document numbers on your Return to Canada movement document(s).

Rerouting to alternative facility

Where the authorized facility refuses or is unable to receive a shipment or the authorities of the country of import or transit, Canadian importers and exporters may reroute shipments to an alternative facility. In foreign countries, reroutings must be coordinated with the foreign receiver and the foreign competent authorities.

Before shipping to an alternative facility, the Canadian importer/exporter must provide the following information to the Minister:

  • the name, civic and mailing addresses, e-mail address, and contact person for the Canadian importer, the foreign sender, and any authorized carriers
  • the quantity of HW or HRM that will be rerouted, using the same units of measurement
  • explain why the quantity needs to be rerouted
  • if the quantity being rerouted is less than the quantity that was originally exported/imported, explain the reason for the difference
  • a waste/recyclable description (it should match the description of the original permit or explain the difference)
  • the notice number and line-item number of the original export permit of the goods being rerouted
  • copy of the movement document describing the original export/import with signatures

Reroutings can only proceed after receiving approval from the Minister. The permit holder must store the HW or HRM at a facility authorized by the local jurisdiction until the Minister provides written confirmation that the alternative facility is authorized to dispose or recycle the HW or HRM.

NOTE: please identify the original and new movement document numbers on your Return to Canada movement document(s).

Contact us

By mail

Waste Reduction and Management Division
351 St. Joseph Boulevard, 9th Floor
Gatineau, QC K1A 0H3

By FAX

Notice 819-938-4553
Movements 819-938-4554

By phone

Notice 1-844-524-5295
Movements 1-844-524-5295

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