Guidance for responding to the
Notice with respect to substances included as part of the
2017 Inventory Update
(the Notice)

Published in the Canada Gazette, Part I, on January 14, 2017

(PDF Format - 850 KB)

Topic

List of substances included as part of the 2017 Inventory Update

Table of Contents

List of Tables

List of Figures

This document provides guidance for responding to the Notice with respect to substances included as part of the 2017 Inventory Update published in the Canada Gazette, Part I, on January 14, 2017, pursuant to paragraph 71(1)(b) of the Canadian Environmental Protection Act, 1999 (the Act). In case of discrepancy between this document and the Notice or the Act, the official versions of the Notice and the Act take precedence.

1. Overview

1.1 Purpose of the Notice

Announced as a key component of the Chemicals Management Plan (CMP), current information on the commercial activities of substances in Canada is critical to support priority setting and decision making for on-going management of chemicals in the future.

Moving forward, inventory update (IU) will be conducted in an on-going, cyclical manner, with reporting to the government every four years. The scope of the IU considers emerging science, evolving domestic and international programs and the timely information on the commercial status of substances in Canada in order to ensure future priorities are reflective of Canada’s dynamic market.

The 2017 Inventory Update (2017 IU) collects information on approximately 1500 chemicals and polymers to inform activities in priority setting, risk assessment and risk management programs at Environment and Climate Change Canada and Health Canada, including prioritization for activities in 2020 and beyond.

The selection of substances for the 2017 IU was based on:

Although the criteria for future IUs are not yet finalized, they are anticipated to be similar and be based on lessons learned and experiences from this current iteration.

1.2 Information to which you may reasonably be expected to have access

You are required to provide information that your company possesses or to which you may be reasonably expected to have access. For example, manufacturers would be reasonably expected to have access to their formulations. When importing a substance, mixture, product or manufactured item, you may be reasonably expected to have access to import records and the relevant Safety Data Sheets (SDS) that contain information on the composition of the imported goods. Your supply chain and sector association may be able to provide more detailed information on product composition.

Suppliers may have information that you may not be aware of as an importer. Working with your supply chain to obtain the requested information will help the Government of Canada ensure all activities related to these substances are considered before taking any further action.

Suppliers who wish to protect their formulations can submit the information directly to the Government of Canada as a blind submission.

Tip: You are not required to conduct tests to comply with the Notice.

1.3 Information previously submitted

As indicated in section 3 of Schedule 3 of the Notice, if any of the information required under the Notice was previously submitted to the Government of Canada, it may be relied on as your response to any question in Schedule 3 to the Notice if the information previously submitted is applicable to the calendar year for which you are responding to the Notice.

If this applies to you, the previously submitted information is not required to be resubmitted under the Notice; you must simply provide the following information as an attachment to your submission:

"Example: During a voluntary data collection initiative, you provided 2010 data to the Minister of the Environment for a substance listed in Schedule 1 to the Notice, and the data is still applicable for the 2015 calendar year. You should reference the previously submitted information in response to the applicable section(s) of Schedule 3, and attach the information specified in section 3 of Schedule 3.

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2. Reportable Substances - Schedule 1 of the Notice

Schedule 1 of the Notice lists 1430 reportable substances subject to this Notice. Based on the different information requirements for the various substances, Schedule 1 is divided into four separate parts.

It is important to note that Part 4 substances are found on the Revised In Commerce List and are reportable under the Notice ONLY when they are, are contained in, or are intended to be components in the following products subject to the Food and Drugs Act:

For definitions of each term above (cosmetic, food, therapeutic product and natural health product), you should refer to the Food and Drugs Act.

While the Food and Drugs Act defines “food” as including "any article manufactured, sold or represented for use as food or drink for human beings, chewing gum, and any ingredient that may be mixed with food for any purpose whatsoever”, the intention is to obtain information on substances permitted for use as food additives and novel foods. Information on permitted food additives and novel foods can be found in the Food and Drug Regulations. It is not expected that other food ingredients intended for human consumption would be reported.

Substances in Part 4 in other applications do not have to be reported under the Notice, but may be subject to the New Substances Notifications Regulations.

The reporting requirements for the various parts differ. More information on the reporting requirements can be found in Section 5. Throughout the Notice, as well as this guidance document, there will be a clear indication as to which substances are implicated in the various sections. As a result, sections that apply to all substances will read "For each substance listed in Schedule 1…" whereas those that only apply to substances in a specific part of Schedule 1 read "For each substance listed in Part x of Schedule 1…".

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3. Persons Required to Provide Information – Schedule 2 of the Notice

3.1 Reporting Criteria

To determine whether you are required to respond, the following factors must be considered:

The Notice applies to those who, during either the 2014 or 2015 calendar year, met any of the following criteria:

The 10 categories of reportable manufactured items are listed, with examples, in section 3.4.3.

If your company who owns more than one facility, you must meet the reporting criteria on a company-wide basis. Your response for each question should be an amalgamated response that includes information from all facilities owned by the company, except for section 6 which requires an individual response per facility.

For example, your company owns 4 facilities. A reportable substance is being imported from a foreign supplier and is shipped directly from your supplier to each of your facilities. The facilities receive 20 kg, 15 kg, 50 kg and 40 kg of the reportable substance respectively. You imported a total of 125 kg of the substance on a company-wide basis, and have met the quantity threshold for responding to the Notice.

The following reporting diagrams can be used to determine whether you are required to respond to the Notice.

Figure 1: Reporting diagram for each substance listed in Part 1 and Part 2
Reporting diagram for each substance listed in Part 1 and Part 2 (see long description below)
Long description for figure 1

The figure provides a schematic description of the reporting requirements for Notice with respect to substances included as part of the 2017 Inventory Update using a flow diagram. The diagram is composed of multiple rectangular and oval boxes that are connected with unidirectional arrows.
1. Starting from the top part of the diagram, the first box asks whether you need to report for Part 1 and Part 2 substances. If you want to know if you need to report for a Part 1 and Part 2 substance, you are directed to the second and third boxes.
2. The second box asks whether you imported the substance in 2014 or 2015. If your answer is yes, then you are directed to the fourth box. If your answer is no, then you are directed to the sixth box.
3. The third box asks if you manufactured the substance in 2014 or 2015. If your answer is yes, then you are directed to the fifth box. If your answer is no, then you are directed to the sixth box.
4. The fourth box asks importers whether the substance was imported alone, or at a concentration greater than or equal to zero point one percent by weight in a mixture or a product. If your answer is yes, then you are directed to the fifth box. If your answer is no, then you are directed to the sixth box.
5. The fifth box asks whether the quantity of substance imported or manufactured was greater than one hundred kilograms for 2014 or 2015. If your answer is yes, then you are directed to the seventh box. If your answer is no, then you are directed to the sixth box.
6. The sixth box informs you that you do not have a legal obligation to report for this activity and it directs you to the eighth and ninth box.
7. The seventh box asks whether you met all of the above criteria for 2015. If your answer is no, then you are directed to the tenth box. If your answer is yes, then you are directed to the eleventh box.
8. The eighth box encourages you to submit a Declaration of Non-Engagement if you have no involvement with a reportable substance.
9. The ninth box encourages you to submit a Declaration of Stakeholder Interest (for voluntary data) if you have a past, current or future interest for a reportable substance.
10. The tenth box informs you that you have a legal obligation to report for this activity for 2014.
11. The eleventh box informs you that you have a legal obligation to report for this activity for 2015.

Figure 2: Reporting diagram for each substance listed in Part 3
Reporting diagram for each substance listed in Part 3 (see long description below)
Long description for figure 2

The figure provides a schematic description of the reporting requirements for Notice with respect to substances included as part of the 2017 Inventory Update using a flow diagram. The diagram is composed of multiple rectangular and oval boxes that are connected with unidirectional arrows.
1. Starting from the top part of the diagram, the first box asks whether you need to report for Part 3 substances. If you want to know if you need to report for a Part 3 substance, you are directed to the second and third boxes.
2. The second box asks whether you imported the substance in 2014 or 2015. If your answer is yes, then you are directed to the fourth box. If your answer is no, then you are directed to the seventh box.
3. The third box asks if you manufactured the substance in 2014 or 2015. If your answer is yes, then you are directed to the sixth box. If your answer is no, then you are directed to the seventh box.
4. The fourth box asks importers whether the substance was imported alone, or at a concentration greater than or equal to zero point one percent by weight in a mixture or a product. If your answer is yes, then you are directed to the sixth box. If your answer is no, then you are directed to the fifth box.
5. The fifth box asks importers whether the substance was imported at a concentration greater than or equal to zero point one percent by weight in a manufactured item listed in subparagraph 3(c) of Schedule 2. If your answer is yes, then you are directed to the sixth box. If your answer is no, then you are directed to the seventh box.
6. The sixth box asks whether the quantity of substance imported or manufactured was greater than one hundred kilograms for 2014 or 2015. If your answer is yes, then you are directed to the eighth box. If your answer is no, then you are directed to the seventh box.
7. The seventh box informs you that you do not have a legal obligation to report for this activity and it directs you to the ninth and tenth box.
8. The eighth box asks whether you met all of the above criteria for 2015. If your answer is no, then you are directed to the eleventh box. If your answer is yes, then you are directed to the twelfth box.
9. The ninth box encourages you to submit a Declaration of Non-Engagement if you have no involvement with a reportable substance.
10. The tenth box encourages you to submit a Declaration of Stakeholder Interest (for voluntary data) if you have a past, current or future interest for a reportable substance.
11. The eleventh box informs you that you have a legal obligation to report for this activity for 2014. 12. The twelfth box informs you that you have a legal obligation to report for this activity for 2015.

Figure 3: Reporting diagram for each substance listed in Part 4
Reporting diagram for each substance listed in Part 4 (see long description below)
Long description for figure 3

The figure provides a schematic description of the reporting requirements for Notice with respect to substances included as part of the 2017 Inventory Update using a flow diagram. The diagram is composed of multiple rectangular and oval boxes that are connected with unidirectional arrows.
1. Starting from the top part of the diagram, the first box asks whether you need to report for Part 4 substances. If you want to know if you need to report for a Part 4 substance, you are directed to the second box.
2. The second box asks whether the substance was a cosmetic, food, therapeutic product or natural health product subject to the Food and Drugs Act, or if it was contained in such a product, or intended to be a component in such a product. If your answer is yes, then you are directed to the third and fourth boxes. If your answer is no, then you are directed to the sixth box.
3. The third box asks whether you imported the substance in 2014 or 2015. If your answer is yes, then you are directed to the fifth box. If your answer is no, then you are directed to the sixth box.
4. The fourth box asks if you manufactured the substance in 2014 or 2015. If your answer is yes, then you are directed to the fifth box. If your answer is no, then you are directed to the sixth box.
5. The fifth box asks whether the quantity of substance imported or manufactured was greater than one hundred kilograms for 2014 or 2015. If your answer is yes, then you are directed to the seventh box. If your answer is no, then you are directed to the sixth box.
6. The sixth box informs you that you do not have a legal obligation to report for this activity and it directs you to the eighth and ninth box.
7. The seventh box asks whether you met all of the above criteria for 2015. If your answer is no, then you are directed to the tenth box. If your answer is yes, then you are directed to the eleventh box.
8. The eighth box encourages you to submit a Declaration of Non-Engagement if you have no involvement with a reportable substance.
9. The ninth box encourages you to submit a Declaration of Stakeholder Interest (for voluntary data) if you have a past, current or future interest for a reportable substance.
10. The tenth box informs you that you have a legal obligation to report for this activity for 2014.
11. The eleventh box informs you that you have a legal obligation to report for this activity for 2015.

The following are examples of how to determine whether the reporting criteria of the notice are met:

Company meets the reporting criteria if:

Company does not meet the reporting criteria if:

3.2 Exclusions

There are several exclusions that apply to this Notice, which are found in Schedule 2:

Note, "in transit" refers to the portion of an international transboundary movement of a substance through the territory of a country that is neither the country of origin nor the country of destination of the movement. At time of entry into Canada, if the shipping destination of the substance is located outside of Canada, then the substance is considered to be in transit. For example, a substance that enters Canada on a ship from Europe with a final destination in Seattle, Washington, is transferred from the ship in Halifax to a truck that brings it to Toronto where it is placed on a rail car that brings it to Vancouver, then transferred on a truck that brings it to Seattle, is considered to be in transit in Canada.

3.3 Calendar years targeted by the notice

The Notice applies to two calendar years, 2014 and 2015, but you only have to report for one (the most recent).

The reporting year is determined by the most current year in which the activity took place. This means that for any substances where the reporting criteria are met for 2015, the reporting year becomes is 2015. If you meet the reporting requirements for both the 2015 and 2014 calendar years for a specific substance, then you must only provide information for that substance for 2015 only. However, your activity with the substance in the alternate year may still be of interest to the Government and you can provide this information on a voluntary basis via the Declaration of Stakeholder Interest.

Since the reporting criteria must be applied to each substance, you may have to report for 2014 for some substances while providing information for 2015 for others.

If you do not meet the reporting requirements for either 2014 or 2015, you are not legally obligated to respond to the Notice. However, if you have activity with a reportable substance for a different calendar year, this information may be of interest to the Government, and you can provide information on a voluntary basis via the Declaration of Stakeholder Interest.

3.4 Reportable activities

Manufacture and import are the two activities reportable under the Notice.

3.4.1 Manufacture

Manufacture relates to the creation or production of the substance itself and includes both intentional, and incidental production of the substance. Manufacture does not refer to the manufacture of a mixture, product or manufactured item containing the substance.

Incidental production of a substance may occur if, during the process of blending or formulating, a chemical reaction occurs that results in the production of a substance that is reportable under the Notice. Additionally, a naturally occurring substance listed under Schedule 1 is considered as "manufactured" if it is extracted from its natural source. However, the naturally occurring substance is not "manufactured" if it is unprocessed, or if it processed only by manual, gravitational or mechanical means, by dissolution in water, by flotation or by heating solely to remove water; or extracted from air by any means.

Possible situations where you are considered to manufacture a substance include, but are not limited to, the following examples:

It is important to note that for the purpose of the Notice, making a mixture, product or manufactured item containing a reportable substance would NOT be considered "manufacture". In this case, the activity is considered "use", which is not a reportable activity under the Notice. However, your activity with the substance may still be of interest to the Government and you can provide this information on a voluntary basis via the Declaration of Stakeholder Interest.

3.4.2 Import

"Import relates specifically to the movement into Canada from another country of any substance listed in the Notice, whether the substance is imported alone or in a mixture, a product or a manufactured item".

Examples of activities that meet the definition of "import":

Examples of activities that do not meet the definition of "import":

Importers of record and foreign suppliers

The sender or foreign supplier (i.e. exporting to Canada) is not required to respond to the Notice. It is rather the receiver (who imports to Canada) that is subject to a notice if the requirements are met. "Importer of Record" is a term used for the purpose of Canadian Border Services Agency, and may or may not be the same company that is required to report to a notice. An importer is the person responsible for the movement of substance(s) into Canada from another country. For the purposes of the Notice, the person responsible for responding to the Notice is the company who "caused" the substance (whether alone, in a mixture, in a product or in manufactured item) to come into Canada. In other words, the substance came into Canada on their request.

"Importers of record" located outside of Canada (i.e. "non-resident importers") are encouraged to inform their customers that they import a reportable substance and may meet the reporting requirements of the Notice. Foreign suppliers can also choose to submit information voluntarily on behalf of their Canadian customers. If confidential business information (CBI) cannot be shared with Canadian customers to allow them to respond to the notice, please refer to Section 7 for information on the blind submission process. This process allows foreign suppliers and Canadian customers to collaborate to provide all the information required in the Notice while still protecting CBI.

3.4.3 Import of Mixtures, Products and Manufactured Items

The reporting criteria may differ whether the substance is alone, in a mixture or in a product, or if it is in a manufactured item.

Tip: For this Notice, you do not have to differentiate between mixture and product since the reporting requirements are consistent for both. However, you will have to identify if your substance is found in a manufactured item as reporting requirements for these differ.

Mixtures

A mixture is a combination of substances that does not produce a substance that is different from the substances that were combined. Mixtures include, but are not limited to:

Products

A product is anything that does not meet the definition of a mixture or manufactured item.

Products include, but are not limited to:

Manufactured items

A manufactured item is an item that is formed into a specific physical shape or design during manufacture and has, for its final use, a function or functions dependent in whole or in part on its shape or design.

For Part 3 substances only, 10 categories of manufactured items are reportable, targeting items that are considered to be key sources of exposure to the general population. Part 3 substances imported in other manufactured items are not reportable under the notice.

Manufactured items containing Part 4 substances that are considered cosmetics, foods, therapeutic products, and natural health products are also reportable.

Tip: For a specific substance, one or more of the categories identified in Table 1 can be applicable.

Table 1: Categories of reportable manufactured items and examples
Categories of reportable manufactured itemsExamples of manufactured items
Manufactured items intended to be used by children under the age of 6 yearsReportable: Foam play mats; pacifiers; toys for babies and toddlers; board books
NOT reportable: Toys and furniture intended for children over the age of 6 years
Manufactured items intended to come into contact with the mucosa of an individual (other than eyes)Reportable: Cotton-tipped applicators; mouth guards; dentures; orthodontic equipment (e.g. braces) hearing aids; nasal sprays; thermometers;  tissue; tampons and condoms
NOT reportable: Contact lenses
Cookware, or cooking or serving utensils that are intended to come into direct contact with heated food within a residence (unless the component that comes into direct contact with heated food is made of glass, stainless steel or porcelain)Reportable: Copper, cast iron or aluminum pots and pans; woks; griddles; serving soup ladles; plates; bowls; plastic cutlery
NOT reportable: Stainless steel pots and pans; stainless steel cutlery and spatulas; porcelain serving dishes; glass kettles
Food packaging that is intended to come into direct contact with food (unless the component that comes into direct contact with food is made of glass, stainless steel or porcelain)Reportable: Plastic containers; plastic bottles such as disposable water bottles; cans; plastic, wax and aluminum food wrap; cereal liner bags; coating on metal cans and lids of jars
NOT reportable: Glass jars; stainless steel canisters
Reusable food or beverage containers (unless the component that comes into direct contact with the food or beverage is made of glass, stainless steel or porcelain)Reportable: Reusable water bottles; travel mugs; reusable food storage plastic containers and lids
NOT reportable: Stainless steel containers; glass water jugs; glass food storage containers
Items intended to release the substance during conditions of use such that the substance may be inhaled or come into dermal contact with an individualReportable: Scented paper items; air fresheners, scented candles; scented markers; dryer sheets; cleaning wipes ; lip sticks ; ink cartridges
Clothing and footwearReportable: Shirts; pants; outerwear (e.g. coats, gloves, hats); undergarments (e.g. underwear or boxer shorts); sleepwear ( e.g. pajamas); socks; shoes; boots; slippers; sporting gear (e.g. skates, helmets, shin pads and hockey/baseball gloves)
NOT reportable: Watches and jewelry; wallets; handbags; backpacks; protective clothing used in an occupational setting
Bedding, sleeping bags and towelsReportable: Sheets; pillow cases; blankets; sleeping bags; bathroom and kitchen towels; mattress protector
NOT reportable: Tents
Furniture, mattresses, cushions or pillows intended to be used in a residence, where the substance is contained in foam, leather or in a textile fibre, yarn or fabricReportable: Mattresses including foam mattresses;  pillows;  cushions; chairs, sofas; mattress pads
NOT reportable:Lamps; televisions; dentist chairs; surgical tables; hospital beds; desks; cabinets; book cases; automobile and airplane seats
Carpets, rugs and types of flooring (including foam underlays) intended to be used in a residenceReportable: Carpets and rugs; laminate and vinyl flooring; engineered hardwood, bamboo, and cork wood flooring; stone floorings (i.e., slate and marble); porcelain stoneware; ceramic tiles
NOT reportable: Floorings in office buildings,  hospital, medical or sports facilities

Important definitions to consider:

3.5 Quantity and concentration thresholds for responding to the Notice

You are required to respond to the Notice for any substance that was manufactured or imported in a quantity greater than 100 kg in either of the 2014 or 2015 calendar years. This is the quantity of the substance itself, and not the quantity of the product, mixture or manufactured item containing the substance.

Quantities reported in the Notice should be:

Tip: Remember that this quantity threshold applies to each activity with a substance on a company-wide basis.

When importing a Part 1, Part 2 or Part 3 substance in a mixture, a product or a manufactured item, you will also need to determine whether the concentration threshold of 0.1% by weight is met. Only mixtures, products or manufactured items containing a reportable substance at a concentration greater than or equal to 0.1% by weight are required to be included in your response to the Notice.

Possible situations where you may meet the reporting requirements for quantity and/or concentration include, but are not limited to, the following examples:

The following is an example where one of two imported mixtures does not meet the concentration threshold of 0.1%:

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4. Reportable Codes

When submitting your response to the notice, you may be required to consider 3 sets of codes:

These codes have been developed jointly with other North American partners to facilitate the exchange of information between countries and to encourage consistency in reporting on chemical substances by industry.

4.1 North American Industry Classification System (NAICS) codes

In your response to the Notice, for each of your facilities where substances listed in Part 1, Part 2 or Part 3 were manufactured or to which they were imported for purposes other than distribution or warehousing, you will be required to provide the applicable NAICS codes. You should report the code(s) that best describes the activities taking place at each facility. The code(s) will provide general information on the number and types of sectors involved with the substances listed in the Notice.

The NAICS 2017 list of codes is available at the Statistics Canada web site

4.2 Substance Function Codes

Substance Function Codes, beginning with the letter U, are used to describe the function of a substance. The codes refer to the function of the substance itself with regards to the intended physical or chemical characteristic for which a chemical substance is consumed as a reactant; incorporated into a formulation, mixture, product, or manufactured item; or used.

For example, if the substance function is to;

The Substance Function Codes are listed in Appendix A with their descriptions and some examples. Note that for this Notice, the following new Substance Function Codes have been created:

Tip: Code U999 can be used when there is no other code to match the function of the substance. When selecting this code, a concise written description of the substance function must be provided.

4.3 Consumer and Commercial Codes

Consumer and Commercial Codes, beginning with the letter C, are used to identify the application of the mixture, product or manufactured item containing a substance with regards to its purpose in a consumer or commercial setting.

These codes also apply to substances, mixtures, products, and manufactured items that may be used in an industrial setting only or for an industrial application.

For example, if the substance is contained in;

If a mixture, product or manufactured item has more than one application, you should report the applicable code that best describes each application.

Note that for this Notice, certain Consumer and Commercial Codes that capture multiple types of applications have been subdivided. For example, code C202 "Paints and Coatings" has been divided into C202.01 "Paints and Coatings" and C202.02 "Paint thinners and removers" since exposure to the substance in these applications differs.

As with U999, C999 can be used when there is no other code to match the application or function of the substance.

In addition, you will be required to provide a written description for C105 (Cleaning and furnishing care) and C108 (Personal care and cosmetics). These applications are of great interest and the additional detail provides important information to support prioritization of future activities. When selecting C105, C108 and C999, a concise written description of the consumer and commercial (including industrial) application of the substance, or of the mixture, product, or manufactured item containing the substance, must be provided.

A description is not required for any other code; however you are strongly encouraged to provide a written description when possible. You may provide your description in the "Notes" field of the online reporting form.

The Consumer and Commercial Codes are listed in Appendix B with their descriptions and some examples.

4.3.1 Additional Information Related to Consumer and Commercial Codes

When providing information on Consumer and Commercial Codes, two additional factors should be considered.

The Notice explains that Consumer and Commercial Codes are intended to describe the "known or anticipated final goods containing the substance". "Known or anticipated final goods" refers to the goods containing the substance that is offered for sale. Final goods can be a substance alone, or a mixture, a product or a manufactured item.

Not everyone responding to the Notice will be able to provide information on the final goods containing the substance, therefore, when completing this section of the Notice, respond using the most complete and accurate information available to you.

For example, company A imports a pure substance and formulates a lubricant, which is then sold to a company who manufactures household appliances. In this example, the final goods are household appliances. If Company A knows or can anticipate that the lubricant is being used on household appliances, Company A should provide code C205 (Electrical and Electronics) as the appropriate Consumer and Commercial Code for this situation. In the case where Company A does not know or cannot anticipate what the customer will do with the lubricants, C402 (Lubricants and Greases) should be used to reflect the application of the substance.

In another example, if Company A imports the pure substance, sells it as is, and does not have any knowledge of what its customers do with the substance, C999 (Other) should be used, with a written description that the known or anticipated final goods is the substance itself.

When providing information on the intended application of the known or anticipated final goods, you will also need to consider if the goods are destined for commercial use, consumer use, or use by or for children 14 years of age or younger.

Commercial activity refers to the use of a substance or the use of a mixture, product or manufactured item containing a substance, by a commercial enterprise providing saleable goods or services.

For example:

Consumer activity refers to the use of a substance that is directly, or as part of a mixture, a product, or a manufactured item, sold to or made available to consumers for their use in or around a permanent or temporary household or residence, a school, or a recreational area.

For example:

Intended to be used by or for children also refers to a substance, or mixture, product or manufactured item made available to children 14 years of age or younger.

For example:

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5. Sections to be completed - Schedule 3 of the Notice

If you determine that you meet the reporting criteria of the Notice, you must respond by completing the sections of Schedule 3 applicable to your activity with each reportable substance.

In the online reporting tool, you will be asked to indicate your involvement with each reportable substance. Based on your responses, the tool will select the sections that apply to you.

Table 2: Information required based on activity
ActivityPart of Substance ListSection 4
Basic Company Information
Section 5
2012-2015 Activity
Section 6
Facilities, NAICS
Section 7
Total Quantity
Section 8
Uses and, Applications
Section 9
Canadian Customers
Section 10
Manufactured Items Applications
ManufacturedPart 1 and Part 3  
ManufacturedPart 2 
ManufacturedPart 4   
Imported alone, in a mixture or in a productPart 1 and Part 3  
Imported alone, in a mixture or in a productPart 2 
Imported alone, in a mixture or in a productPart 4   
Imported in a manufactured itemPart 3 and Part 4    

5.1 Illustrative Example

The following example has been developed to illustrate how each question should be completed.

For the purpose of this scenario, the reportable substances are:

Substance A is a Part 1 substance. This substance has been imported in an industrial cleaner at a concentration of 5% and in a mixture at a concentration of 20%. The quantity of substance in the imported cleaner and mixture in 2014 and 2015 is 180 kg and 80 kg respectively, making it reportable for 2014.

Substance B is a Part 2 substance. This substance is a contaminant that is produced during the manufacture of paints and coatings. Since the production of a contaminant meets the definition of incidental manufacturing, this substance is manufactured. The quantity manufactured in 2015 is 125 kg, making it reportable for 2015.

Substance C is a Part 3 substance. This substance is imported in vinyl floor tiles at a concentration of 10%. Floor tiles are a reportable manufactured item (as per the list of 10 reportable categories of manufactured items) for Part 3 substances. The quantity of substance in the imported vinyl floor tiles in 2015 is 140 kg, making it reportable for 2015.

Substance D is a Part 4 substance. This substance is imported in digital thermometers for medical use at a concentration of 1%. Digital thermometers for medical use are a reportable manufactured item (therapeutic product) for Part 4 substances. The quantity of substance in the imported thermometer in 2015 is 102 kg, making it reportable for 2015.

5.2 Section 5 - Activity from 2012 to 2015

Section 5 of Schedule 3 applies to all respondents.

Building on lessons learned from past inventory updates and considering approaches used in other jurisdictions, this section requires you to indicate whether you manufactured greater than 100 kg of the substance, or imported greater than 100 kg of the substance whether alone, in a mixture, in a product, or in a manufactured item at a concentration greater than or equal to 0.1% by weight (w/w%), during 2012, 2013, 2014, and 2015, by selecting "yes" or "no".

When completing this section, you will also be confirming, the calendar year (2014 or 2015) for each substance that your company is reporting. If you had activity with the substance in 2014 and 2015, you are required to report only for the 2015 calendar year.

Example:

Based on the scenario above, you have already determined that you met the reporting criteria for Substance A for the 2014 calendar year, and Substances B, C, and D for the 2015 calendar year.

Tip: If concentration information is not available to you, but you know that the quantity threshold is met, you are encouraged to respond to the Notice.

For Substance A, you determined that you imported the same cleaner and mixture in 2012, 2013, 2014 and 2015, and that there was no change to the formulations (i.e. the concentrations remained at 5% and 20% respectively). The quantity of substance imported is 80 kg, 90 kg, 180 kg and 80 kg in 2012, 2013, 2014 and 2015 respectively. Since the reporting criteria are met for 2014, you indicate that you had activity with this substance in 2014. However, since the quantities imported in 2012, 2013 and 2015 are below the reporting threshold of 100 kg, you indicate that you did not have reportable activity with this substance in 2012, 2013 and 2015. The reporting year for Substance A is 2014.

Tip: If you had activities with a reportable substance below threshold, it is still valuable information that you are encouraged to report to the Program. You can either include it with your s.71 notice submission and indicate that your activity was below threshold or submit the information via a Declaration of Stakeholder Interest.

For Substance B, you determined that you incidentally manufactured the same contaminant in quantities of 200 kg, 300 kg, 90 kg and 125 kg in 2012, 2013, 2014 and 2015 respectively.  Since the reporting criteria are met for 2012, 2013 and 2015, you indicate that you had activity with this substance in these years. However, since the quantity manufactured in 2014 is below the reporting threshold of 100 kg, you indicate that you did not have activity with this substance in 2014. The reporting year for Substance B is 2015.

For Substance C, you determined that you imported the same vinyl floor tiles in 2012, 2013, 2014 and 2015 with no change to the formulation (i.e. concentration remains at 10%). The quantity of substance imported is 80 kg, 110 kg, 130 kg and 140 kg in 2012, 2013, 2014 and 2015 respectively. Since the reporting criteria are met for 2013, 2014 and 2015, you indicate that you had activity with this substance in these years. However, since the quantity imported in 2012 is below the reporting threshold of 100 kg, you indicate that you did not have activity with this substance in 2012. The reporting year for Substance C is 2015.

For substance D, you determined that you imported the same medical thermometers in 2012, 2013, 2014 and 2015 with no change to the formulation (i.e. concentration remains at 1%). The quantity of substance imported is 105 kg, 110 kg, 75 kg and 102 kg in 2012, 2013, 2014 and 2015 respectively. Since the reporting criteria are met for 2012, 2013 and 2015, you indicate that you had activity with this substance in these years. However, since the quantity imported in 2014 is below the reporting threshold of 100 kg, you indicate that you did not have activity with this substance in 2014. The reporting year for Substance D is 2015.

Required information for Section 5
 Substance ASubstance BSubstance CSubstance D
CAS RN or the Confidential Accession Number of the substance
aa-aa-abb-bb-bcc-cc-cdd-dd-d
  • 2012 calendar year
NoYesNoYes
  • 2013 calendar year
NoYesYesYes
  • 2014 calendar year
YesNoYesNo
  • 2015 calendar year
NoYesYesYes

It is important to note that for Substance C, although you met the reporting criteria for both 2014 and 2015, you will not be required to provide any additional information in the subsequent questions for the 2014 calendar year.. However, you may choose to provide 2014 information on a voluntary basis via the Declaration of Stakeholder Interest.

5.3 Section 6 - Facilities

Section 6 of Schedule 3 requires information on facilities where a Part 1, Part 2 or Part 3 substance is manufactured, or to which a Part 1, Part 2 or Part 3 substance is imported, whether alone, or at a concentration equal to or above 0.1% by weight (w/w%) in a mixture or a product.

Tip: This section does notapply to:

You are required to provide the CAS RN, the name and the address of each facility where you manufactured or to which you imported the substance during the reporting year and any applicable six-digit North American Industry Classification System (NAICS) code. You should report the code(s) that best describes the activities taking place at each facility. The code(s) will provide general information on the number and types of sectors involved with the substances listed in the Notice. The NAICS 2017 list of codes is available on the Statistics Canada web site.

You are not required to provide the name and address of facilities where the only activities that occurred with the reportable substances during your reporting year were distribution and warehousing. Note that this section applies to your facilities, not any customer facilities.

Tip: The online reporting tool will allow you to generate your own list of facilities that you will be able to use for reporting on other substances, if applicable.

Example:

Your company owns two facilities in Canada: a warehouse located in Halifax, Nova Scotia, and a manufacturing plant located in Mississauga, Ontario.

Substance A is imported to the Mississauga plant and is used on-site to clean surfaces. Substance A is also used to make paints and coatings. Substance B is manufactured at this plant since it is incidentally produced during the making of the paints and coatings. Since you manufactured Substance B at this plant and your activity with Substance A goes beyond distribution and warehousing, you are required to provide the information for this facility. The NAICS code that applies to the manufacture of paints and coatings is 325510 (Paint and coating manufacturing).

Substances C and D are imported to the Halifax warehouse where they are later distributed to customers in Canada. Substance C and D are imported in manufactured items, which are not reportable in this section. Furthermore since your activity with these substances is solely warehousing and distribution, you are not required to provide any information on this warehouse.

Required information for Section 6
 Substance ASubstance B
Name and address of the facility where the substance was manufactured or
to which it was imported alone, in a mixture or in a product
Mississauga Plant
2332 Lakeside road
Mississauga, ON
Mississauga Plant
2332 Lakeside road
Mississauga, ON
CAS RN or the Confidential Accession Number of the substanceaa-aa-abb-bb-b
Each applicable six-digit North American Industry Classification System (NAICS) code325510325510

5.4 Section 7 - Total Quantity

Section 7 of Schedule 3 applies to all reportable substances, whether manufactured or imported alone, or at a concentration equal to or above 0.1% by weight (w/w %) in a mixture or in a product.

Tip: This section does not apply to substances that are imported in manufactured items.

For each reportable substance, you are required to provide the total quantity of the substance that you manufactured, imported and exported in kilograms (rounded to two significant digits).

Tip: Export alone is not an activity that triggers reporting to the Notice. Reporters who also export a reportable substance are required to provide the quantity of substance exported, regardless of the quantity of substance exported.

Example:

In 2014, your company imported 400 kg of an industrial surface cleaner containing Substance A at a concentration of 5% (equal to 20 kg of Substance A). You also imported 800 kg of a mixture containing Substance A at a concentration of 20% (equal to 160 kg of Substance A). The total quantity of Substance A imported in 2014 is 180 kg.

In 2015, your company incidentally manufactured 125 kg of Substance B during the manufacturing of a specialty coating. The total quantity of Substance B manufactured is 125 kg. The contaminant remains in the coating, which is primarily sold to customers in Canada, but some coating containing15 kg of Substance B was sold to customers outside of Canada. The total quantity of Substance B exported is 15 kg.

Substances C and D do not have to be reported here, as both substances were imported in manufactured items.

Required information for section 7
 Substance ASubstance B
CAS RN or the Confidential Accession Number of the substanceaa-aa-abb-bb-b
Total quantity of the substance, reported in kilograms (rounded to two significant digits), that the person manufactured0125
Total quantity of the substance, reported in kilograms (rounded to two significant digits), that the person imported1800
Total quantity of the substance, reported in kilograms (rounded to two significant digits), that the person exported015

5.5 Section 8 - Uses and applications of the substance alone, in mixtures or products

Section 8 of Schedule 3 applies to all reportable substances, whether manufactured or imported alone, or at a concentration equal to or above 0.1% by weight (w/w%) in a mixture or in a product.

Tip: This section does not apply to substances that are imported in manufactured items.

For each reportable substance, you are required to provide all applicable Substance Function Codes. For each Substance Function Code, you will need to provide, all applicable Consumer and Commercial Code(s) that describe the known or anticipated final goods containing the substance.

Finally, for each Consumer and Commercial Code, you have to provide the quantity of the substance that was manufactured or imported, reported in kilograms (rounded to two significant digits) and indicate whether any known or anticipated final goods containing the substance is intended for use in commercial activities, in consumer activities, and for use by or for children 14 years of age or younger.

Tip: The online tool will allow you to easily search both sets of codes to help you pick the most appropriate code.

Example:

In 2014, your company imported 180 kg of Substance A, of which 20 kg was in an industrial surface cleaner that you used on site, and 160 kg was in an ingredient mixture that you used to manufacture interior latex paint. The function of Substance A is "solvent which becomes part of a formulation" (U030) in both cases. The applicable Consumer and Commercial Codes for the known or anticipated final goods is C105 (Cleaning and furnishing care) for the cleaner, and C202.01 (Paints and Coatings) for the ingredient mixture. Since C105 is a category for which a written description is required, you will indicate that the known final goods is an industrial surface cleaner.

The industrial surface cleaner is marketed for industrial and commercial use only and not intended for consumer use or children use. The paint is intended for commercial and consumer use, but not for use by or for children 14 years of age or younger.

In 2015, you manufactured 125 kg of Substance B as a contaminant (U064) during the manufacturing of a specialty coating (C202.01). The coating is intended for commercial use only.

Substances C and D do not have to be reported here, as they are imported in manufactured items.

Required information for section 8
 Substance ASubstance B
CAS RN or the Confidential Accession Number of the substanceaa-aa-aaa-aa-abb-bb-b
Substance Function Code(s) that apply to the substanceU030U030U064
For each Substance Function Code, the Consumer and Commercial Code(s) that describe the known or anticipated final goods containing the substanceC105C202.01C202.01
Written description of the known or anticipated final goods for codes C105, C108 and C999Industrial surface cleanern/an/a
For each Consumer and Commercial Code provided, the quantity of the substance20160125
For each Consumer and Commercial Code provided, whether any known or anticipated final goods containing the substance are intended for use in commercial activitiesYesYesYes
For each Consumer and Commercial Code provided, whether any known or anticipated final goods containing the substance are intended for use in consumer activitiesNoYesNo
For each Consumer and Commercial Code provided, whether any known or anticipated final goods containing the substance are intended for use by or for children 14 years of age or youngerNoNoNo

5.6 Section 9 - Canadian Customers

Section 9 of Schedule 3 only applies to a reportable substance in Part 2, whether manufactured or imported alone, or at a concentration equal to or above 0.1% by weight (w/w %) in a mixture or in a product.

Tip: This section does not apply to:

For each reportable substance, you are required to provide the name, city and province of the 10 Canadian customers to whom you sold the largest quantity of substance above 100 kg as well as the total quantity of substance you sold to each customer, reported in kilograms (rounded to two significant digits).

It is not expected that stakeholders who sell mixtures or products directly to consumers for non-commercial purposes would provide a response in this section. For example, retailers who sell mixtures and products directly to consumers for personal use are not expected to provide information on the retail customers to whom they sold the goods.

Example:

In 2015, your company manufactured a commercial coating, containing 125 kg of Substance B to supplement stock remaining from 2014. Substance B is reportable since it is not contained in a consumer product. In 2015, you sold 145 kg to 3 customers:

Since Customer 1 is Canadian, and purchased more than 100 kg, you report the name and address of Customer 1 in Canada (Kemi Inc. in Big Town, Ontario), as well as the quantity of Substance B you sold to the customer (102 kg).

Since Customer 2 purchased less than 100 kg, and Customer 3 is located outside of the country, you are not required to provide any information for these two customers.

Substances A, C and D do not have to be reported here, as they are not Part 2 substances.

Required Information for section 9
 Substance B
CAS RN or the Confidential Accession Number of the substancebb-bb-b
Name, city and province of a maximum of 10 persons in Canada, to whom the largest quantity of the substance above 100 kg was soldKemi Inc.,
Big Town ON;
Total quantity of the substance sold to each person, reported in kilograms (rounded to two significant digits).102 kg

5.7 Section 10 - Uses and Applications of the Substance in Manufactured Items

Section 10 of Schedule 3 applies to all reportable substances in Part 3 or 4 when imported in a reportable manufactured item at a concentration equal to or above 0.1% by weight (w/w%).

Tip: This section does not apply to:

For Part 3 substances, you are required to identify each manufactured item category that applies to the reportable substance.

For Part 4 substances, you are required to indicate if the manufactured item is considered a cosmetic, food, therapeutic product or natural health product subject to the Food and Drugs Act.

For each substance, you are required to provide the applicable Consumer and Commercial Code(s) that describe the manufactured item containing the substance.

Tip: The Substance Function Codes do not have to be reported in this section.

For each Consumer and Commercial Code, you then have to indicate whether the manufactured item containing the substance is intended for use in commercial activities, in consumer activities, and for use by or for children 14 years of age or younger.

If a substance has more than one application, you should report all the applicable codes. Note that for codes C105 (Cleaning and furnishing care), C108 (Personal care and cosmetics) and C999 (Other), a description of the manufactured item containing the substance is required. A written description needs to be clear and concise. While a description is not required for any other code, you are strongly encouraged to provide one where applicable to increase the precision of information being submitted.

Example:

In 2015, your company imported Substance C in vinyl floor tiles that were distributed to various home renovation stores. These floor tiles are reportable manufactured items therefore you will identify the manufactured item category as "carpet, vinyl or laminate flooring, or foam underlay for flooring, intended to be used in a residence". The Consumer and Commercial Code applicable to the floor tiles is C101 (Floor coverings). The floor tiles are intended for commercial and consumer use, but not for use by or for children 14 years of age or younger.

Your company also imported Substance D (Part 4 of Schedule 1), in medical digital thermometers that were distributed to various retailers. Thermometers are considered manufactured items, and in this case they are therapeutic products as defined in the Food and Drugs Act. The Consumer and Commercial Code applicable to the thermometers is C565 (Medical devices). The thermometers are intended for consumer use and use for children 14 years of age or younger.

Required information for section 10
 Substance CSubstance D
CAS RN or the Confidential Accession Number of the substancecc-cc-cdd-dd-d
Each applicable category of manufactured item (Part 3 substances)(x)n/a
Whether the manufactured item is a food, cosmetic, therapeutic product or natural health product (Part 4 substances)n/aTherapeutic product
For each Substance Function Code, the Consumer and Commercial Code(s) that describe the known or anticipated final goods containing the substanceC101C565
For each Consumer and Commercial Code provided, whether the manufactured item containing the substance is intended for use in commercial activities.YesNo
For each Consumer and Commercial Code provided, whether the manufactured item containing the substance is intended for use in consumer activities.YesYes
For each Consumer and Commercial Code provided, whether the manufactured item containing the substance is intended for use by or for children 14 years of age or younger.NoYes

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6. Request for confidentiality

Pursuant to section 313 of the Act, any person who provides information in response to the Notice may submit, a written request that it be treated as confidential.

If you provide information in response to the Notice, and request that the information be treated as confidential, you will be asked for the reason for requesting confidentiality based on the following criteria:

  1. the information is a trade secret;
  2. it is information of a financial, commercial, scientific or technical nature that you treat consistently in a confidential manner;
  3. disclosure of the information could reasonably be expected to result in material financial loss or gain, or could reasonably be expected to prejudice your competitive position; or
  4. disclosure of the information could reasonably be expected to interfere with contractual or other negotiations you are conducting.

You should make a request for confidentiality only for information that is truly confidential.

For more information on the treatment of Confidential Business Information, please contact us.

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7. Blind Submissions

To determine whether you meet the reporting criteria of the notice, and in order to fill out your response, you may request information from a supplier of imported mixtures, products or manufactured items. The supplier may be reluctant to provide it to you if it is Confidential Business Information. In such a case, you and your supplier can agree to both participate in a joint response, where each party submits part of the information directly to the Substances Management Coordinator, allowing you to meet your reporting obligation, while protecting the supplier's trade secrets. Blind submissions can also be initiated by a supplier who knows/suspects that a customer should report, based on quantities purchased. In any case, a cover letter or note should be provided with each part of the blind submission indicating that the supplier's submission completes the customer's submission. Both parties must agree to this approach.

Example:

During 2014, you imported Product 123 into Canada from a foreign supplier. You follow up with your supplier to obtain information on the composition of Product 123 (CAS RN and concentration of the substance in the product). Your supplier confirms that Product 123 contains a reportable substance and that based on the total quantity of Product 123 you purchased in 2014, you would meet the reporting criteria outlined in Schedule 2 to the Notice for the substance. However, your supplier is reluctant to share the composition of Product 123 since their formulation is confidential.

You can submit a "Blind Submission" jointly with your supplier, in which:

The Substances Management Coordinator makes the necessary connection between the two submissions, while keeping all information confidential.

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8. Declaration of Stakeholder Interest

Persons not subject to the Notice, but who have a past, current or future interest in a reportable substance, are encouraged to identify themselves as a "stakeholder" for the substance by completing the voluntary Declaration of Stakeholder Interest using the online reporting system via Environment and Climate Change Canada's Single Window.

Interested stakeholders may be contacted for further information regarding their interest in a reportable substance. When completing the declaration, you should specify your activity or potential activity with the substance(s) (e.g., import, manufacture, or use).

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9. Declaration of Non-Engagement

Persons who have no involvement with any of the reportable substances and have no commercial interest in these substances may submit a Declaration of Non-Engagement for the Notice using the online reporting system via Environment and Climate Change Canada's Single Window.

Tip: Via the online reporting tool, if you reported information as part of the section 71 Notice, you can also submit information via a Declaration of Stakeholder Interest for any other reportable substances. On the other hand, submitting a Declaration of non-engagement indicates you have no involvement with any reportable substance and therefore the option to submit under the section 71 Notice will not be available.

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10. Submission of Voluntary Information

Interested stakeholders are encouraged to voluntarily submit additional information that is deemed beneficial on a reportable substance, through a Declaration of Stakeholder Interest using the online reporting system via Environment and Climate Change Canada's Single Window.

For example, if you did not have activity with a reportable substance in 2014 or 2015, but had activity in alternate calendar years, you are encouraged to provide information deemed beneficial for the alternate calendar years voluntarily by completing a Declaration of Stakeholder Interest.

Voluntary data supplementing a response to the Notice can be submitted online in any "Notes" fields of the Section 71 reporting form within the Environment and Climate Change Canada's Single Window reporting system. The online reporting tool also allows you to upload documents.

When providing voluntary information, please clearly indicate if any of the information is confidential and provide the calendar year for which it applies.

Additional information can be helpful in further supporting prioritization and decision-making related to these substances.

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11. Reporting Deadline

Responses to the Notice must be provided no later than July 17, 2017, 3 p.m., Eastern Daylight Saving Time, and must be completed using the online reporting system available through Environment and Climate Change Canada's Single Window. The online form must be "Submitted" to transmit the data.

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12. Online Reporting Tool

Environment and Climate Change Canada's Single Window is an online data reporting system. Those reporting to the CMP can use the system to provide responses to Section 70 and New Substances notifications as well as calls for voluntary data. Foreign suppliers and authorized third parties can also use the system to provide data. Refer to the Single Window guidance document for details on how to create and manage an account.

If you meet the reporting criteria of the notice, you must provide your response online, using the online reporting system. Once you have created an account, you will be logged into the Single Window Information Management system (SWIM) as a new user. You will then proceed to set up your profile. After that you must link your profile to your organization.

Tip: if the organization does not exist in the system, you will need to create it.

The following organization information is mandatory:

Once you set up your SWIM profile and organization, return to the home page of SWIM. Click on the Chemicals Management Plan (CMP) link. On the CMP Reporting Dashboard page, you will be able to select the initiative (section 70, section 71 Notices, new substances, voluntary initiatives) that you want to complete.

Refer to the "CMP Online Reporting - How-To Guide" for additional guidance.

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13. What if I need more time to comply with the Notice?

Requests for additional time to comply with the Notice must be submitted in writing. The request should include:

  1. the company name,
  2. contact information and;
  3. the reason for the request.

It is important to note that you must request an extension of time in writing before July 17, 2017, 3 p.m., Eastern Daylight Saving Time. No extensions will be granted after the deadline has expired. It is recommended that any request for an extension be submitted at least five (5) business days before the deadline to respond, so that a request can be processed by the Minister of the Environment before expiry of the deadline.

Requests for an extension of time should be sent to the Minister of the Environment, to the attention of the Substances Management Coordinator.

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14. Questions?

Inquiries concerning the Notice may be directed to the Substances Management Information Line.

Indicate in the subject line "2017 IU Inquiry".

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15. Appendices

Appendix A: Substance Function Codes and Corresponding Descriptions

Table A-1: Substance Function Codes and Corresponding Descriptions
Substance function codesTitleDescription
U001AbrasivesSubstances used to wear down or polish surfaces by rubbing against the surface.
Examples: sandstones, pumice, silex, quartz, silicates, aluminum oxides, and glass
U002Adhesives and sealant substancesSubstances used to promote bonding between other substances, promote adhesion of surfaces, or prevent seepage of moisture or air.
Examples: epoxides, isocyanates, acrylamides, phenol, urea, melamine, and formaldehyde
U003Adsorbents and absorbentsSubstances used to retain other substances by accumulation on their surface or by assimilation.
Examples (adsorbents): silica gel, activated alumina, and activated carbon
Examples (absorbents): straw oil, alkaline solutions, and kerosene
U004Agricultural substances (non-pesticidal)Substances used to increase the productivity and quality of farm crops.
Examples: phosphates, lime, nitrates, potash compounds, alum, ammonia and ammonia salts, urea and mineral supplements.
U005Anti-adhesive agentsSubstances used to prevent bonding between other substances by discouraging surface attachment.
Examples: anti-adherents, antiblock agents, dusting agents, mould release agents, and parting agents
U006Bleaching agentsSubstances used to lighten or whiten a substrate through chemical reaction, usually an oxidative process which degrades the colour system.
Examples:
Chlorine containing bleach agents: chlorine, hypochlorites, N-chloro compounds and chlorine dioxide
Peroxygen bleaching agents: hydrogen peroxide, potassium permanganate, and sodium perborate
U007Corrosion inhibitors and anti-scaling agentsSubstances used to prevent or retard corrosion or the formation of scale.
Examples: phenylenediamine, chromates, nitrates, phosphates, and hydrazine
U008DyesSubstances used to impart colour to other materials or mixtures by penetrating into the surface of the substrate.
Example types: azo, anthraquinone, amino azo, aniline, eosin, stilbene, acid, basic or cationic, reactive, dispersive, and natural dyes
U009FillersSubstances used to provide bulk, increase strength, increase hardness, or improve resistance to impact.
Examples: calcium carbonate, barium sulfate, silicates, clays, zinc oxide and aluminum oxide.
U010Finishing agentsSubstances used to impart such functions as softening, static-proofing, wrinkle resistance, and water repellence.
Examples: quaternary ammonium compounds, ethoxylated amines, and silicone compounds.
U011Flame retardantsSubstances used on the surface of or incorporated into combustible materials to reduce or eliminate their tendency to ignite when exposed to heat or a flame.
Examples: inorganic salts, chlorinated or brominated organic compounds, and organic phosphates/phosphonates.
U012Fuels and fuel additivesSubstances used to create mechanical or thermal energy through chemical reactions, or which are added to a fuel for the purpose of controlling the rate of reaction or limiting the production of undesirable combustion products, or which provide other benefits such as corrosion inhibition, lubrication, or detergency.
Examples of fuels: coal, oil, gasoline, and various grades of diesel fuel. Examples of fuel additives: oxygenated compound such as ethers and alcohols, antioxidants such as phenylenediamines and hindered phenols, corrosion inhibitors such as carboxylic acids, amines, and amine salts, and blending agents such as ethanol.
U013Functional fluids (closed systems)Liquid or gaseous substances used for one or more operational properties in a closed system. This code does not include fluids used as lubricants.
Examples: heat transfer agents (e.g., coolants and refrigerants) such as polyalkylene glycols, silicone oils, liquified propane, and carbon dioxide; hydraulic/transmission fluids such as mineral oils, organophosphate esters, silicone, and propylene glycol; and dielectric fluids such as mineral insulating oil and high flash point kerosene
U014Functional fluids (open systems)Liquid or gaseous substances used for one or more operational properties in an open system.
Examples: antifreezes and de-icing fluids such as ethylene and propylene glycol, sodium formate, potassium acetate, and, sodium acetate
U015IntermediatesSubstances consumed in a reaction to produce other substances for commercial advantage.
Examples: amines, nitriles, diols, polyalcohols, organic acids and acid chlorides, and organic chlorides and bromides.
U016Ion exchange agentsSubstances that are used to selectively remove targeted ions from a solution. This code also includes aluminosilicate zeolites.
Examples generally consist of an inert hydrophobic matrix such as styrene-divinylbenzene or phenol-formaldehyde, cross-linking polymer such as divinylbenzene, and ionic functional groups including sulfonic, carboxylic or phosphonic acids
U017Lubricants and lubricant additivesSubstances used to reduce friction, heat, or wear between moving parts or adjacent solid surfaces, or that enhance the lubricity of other substances.
Examples of lubricants: mineral oils, silicate and phosphate esters, silicone oil, greases, and solid film lubricants such as graphite and PTFE.
Examples of lubricant additives: molybdenum disulphide and tungsten disulphide
U018Odour agentsSubstances used to control odours, remove odours, mask odours, or impart odours.
Examples: benzenoids, terpenes and terpenoids, musk chemicals, aliphatic aldehydes, aliphatic cyanides, and mercaptans
U019Oxidizing and reducing agentsSubstances used to alter the valence state of another substance by donating or accepting electrons or by the addition or removal of hydrogen to a substance.
Examples of oxidizing agents: nitric acid, perchlorates, hexavalent chromium compounds, and peroxydisulfuric acid salts
Examples of reducing agents: hydrazine, sodium thiosulfate, and coke produced from coal
U020Photosensitive substancesSubstances used for their ability to alter their physical or chemical structure through absorption of light, resulting in the emission of light, dissociation, discoloration, or other chemical reaction.
Examples: sensitizers, fluorescents, photovoltaic agents, ultraviolet absorbers, and ultraviolet stabilizers
U021PigmentsSubstances used to impart colour to other materials or mixtures by attaching themselves to the surface of the substrate through binding or adhesion.
Examples: metallic oxides of iron, titanium, zinc, cobalt, and chromium; metal powder suspensions; lead chromates; vegetable and animal products; and synthetic organic pigments
U022PlasticizersSubstances used in plastics, cement, concrete, wallboard, clay bodies, or other materials to increase their plasticity or fluidity.
Examples: phthalates, trimellitates, adipates, maleates, and lignosulphonates
U023Plating agents and surface treating agentsSubstances applied to metal, plastic, or other surfaces to alter physical or chemical properties of the surface.
Examples: metal surface treating agents, strippers, etchants, rust and tarnish removers, and descaling agents.
U024Process regulatorsSubstances used to change the rate of a reaction, start or stop the reaction, or otherwise influence the course of the reaction.
Examples: noble metal catalysts such as platinum, palladium, and gold, transition metal catalysts such as iron, vanadium, and nickel, and organic monomers and epoxides used to initiate reactions
U025Processing aids, specific to petroleum productionSubstances added to water, oil, or synthetic drilling muds or other petroleum production fluids to control foaming, corrosion, alkalinity and pH, microbiological growth or hydrate formation, or to improve the operation of processing equipment during the production of oil, gas, and other products or mixtures from beneath the earth’s surface.
Examples: components of hydraulic fracturing fluids(including proppants), weighting agents added to drilling fluids to increase their density, octal alcohol added to prevent foaming, production substances and substances added to inhibit the formation of hydrates of natural gas and water
U026Processing aids, not otherwise covered in this tableSubstances used in applications other than the production of oil, gas, or geothermal energy to control foaming, corrosion or alkalinity and pH, or to improve the operation of processing equipment.
Examples: buffers, dehumidifiers, dehydrating agents, sequestering agents, and chelators
U027Propellants and blowing agentsSubstances used to dissolve or suspend other substances and either to expel those substances from a container in the form of an aerosol or to impart a cellular structure to plastics, rubber, or thermo set resins.
Examples: compressed gasses and liquids and substances which release ammonia, carbon dioxide, or nitrogen
U028Solids separation agentsSubstances used to promote the separation of suspended solids from a liquid.
Examples: flotation aids, flocculants, coagulants, dewatering aids, and drainage aids
U029Solvents (for cleaning or degreasingSubstances used to dissolve oils, greases and similar materials from textiles, glassware, metal surfaces, and other articles.
Examples: trichloroethylene, perchloroethylene, methylene chloride, liquid carbon dioxide, and n-propyl bromide
U030Solvents (which become part of formulation or mixture)Substances used to dissolve another substance to form a uniformly dispersed solution at the molecular level.
Examples: diluents used to reduce the concentration of an active material to achieve a specified effect and low gravity materials added to reduce cost
U031Surface active agentsSubstances used to modify surface tension when dissolved in water or water solutions, or reduce interfacial tension between two liquids or between a liquid and a solid or between liquid and air.
Examples: carboxylates, sulfonates, phosphates, carboxylic acid, esters, and quaternary ammonium salts
U032Viscosity adjustorsSubstances used to alter the viscosity of another substance.
Examples: viscosity index (VI) improvers, pour point depressants, and thickeners
U033Laboratory substancesSubstances used in a laboratory for chemical analysis, chemical synthesis, extracting and purifying other chemicals, dissolving other substances, and similar activities.
Examples: Substances that change color to indicate pH, redox potential or other endpoints, halogenated and non-halogenated solvents, chemicals used in titrations and chromatography, Grignard reagents used in organic synthesis, laboratory reagents, and inorganic acids and bases
U034Paint additives and coating additives not otherwise covered in this tableSubstances used in a paint or coating formulation to enhance properties such as water repellence, increased gloss, improved fade resistance, ease of application or foam prevention.
Examples: polyols, amines, vinyl acetate ethylene emulsions, and aliphatic polyisocyanates
U061Pest control substancesSubstances used as active ingredients in products, mixtures or manufactured items used for directly or indirectly controlling, destroying, attracting or repelling a pest or for mitigating or preventing its injurious, noxious or troublesome effects.
Examples: organophosphates, carbamates, organochlorines, pyrethroids, and triazines
U062Active ingredients in health productsSubstances used as active ingredients in natural health products or prescription or non-prescription drugs.
U063FlavourantsSubstances used as non-medicinal ingredients or excipients in foods, natural health products, and drugs that impart a certain flavor to the food, natural health product or drug.
*New* U064ContaminantsSubstances naturally present in a reactant or substances that are produced as a result of the manufacturing process and have no beneficial properties in the final product, mixture or manufactured item.
*New* U065By-productsSubstances resulting from the manufacturing process that can be partially or completely removed from the intended product, mixture or manufactured item and have commercial value on its own or when added to another product, mixture or manufactured item.
*New* U066WastesSubstance that is removed from the final product, mixture or manufactured item during the manufacturing process and has no commercial value.
U999Other (specify)Substances with a function not otherwise described in this table. A written description must be provided when using this code.

Appendix B: Consumer and Commercial Codes and Corresponding Descriptions

Table B-1: Furnishings, cleaning, treatment or care
Consumer and commercial codesTitleDescription
C101Floor coveringsSubstances contained in floor coverings. This code does not include wood and pressed wood flooring products included in Building/Construction Materials - Wood and Engineered Wood code.
Examples: carpet, rugs, vinyl, linoleum, laminate, tile, and stone products
C102Foam seating and beddingSubstances contained in foam mattresses, pillows, cushions, and any seating, furniture and furnishings containing foam.
Examples: sofas and chairs for residential/office use, automobile and truck seats, airplane seats, and mattress pads
C103Furniture and furnishings not otherwise covered in this tableSubstances contained in furniture and furnishings made from metal, wood, leather, plastic or other materials. This code does not include foam seating and bedding products.
Examples: movable and installed furniture such as tables, chairs, benches, desks, cabinets, shelving, stools, television stands, display cases, book cases, and storage units
C104Fabric, textile and leather articles not otherwise covered in this tableSubstances contained in fabric, textile and leather products to impart color and other desirable properties such as water, soil, stain repellence, wrinkle resistance, or flame resistance.
Examples: apparel (outerwear, sportswear, and sleepwear), footwear (sandals and athletic shoes), window treatments (curtains and blinds), table linens (table coverings, place mats, and cloth napkins), bed linens (sheets, pillow cases/coverings, and blankets, bed coverings), bath linens (towels, wash cloths, bath mats) and fabric, textile and leather products that are not covered elsewhere
C105Cleaning and furnishing care (specify)Substances contained in products, mixtures or manufactured items that are used to remove dirt, grease, stains, and foreign matter from furniture and furnishings, or to cleanse, sanitize, bleach, scour, polish, protect, or improve the appearance of surfaces. A written description must be provided when using this code
Examples: cleaners used on glass, floors, tub and tile, ovens and drains; scouring powders; dusting products; waxes; polishes; and stain repellent sprays
C106Laundry and dishwashingSubstances contained in laundry and dishwashing products, mixtures or manufactured items.
Examples: detergents, fabric softeners, pre-soaks and prewashes to remove soil and stains, dryer sheets, bleach, rinse aids, and film, lime and rust removers
C107Water treatmentSubstances contained in water treatment products, mixtures or manufactured items that are designed to disinfect, reduce contaminants or other undesirable constituents, and condition or improve aesthetics of water. Excludes any substance contained in pest control products as defined under the Pest Control Products Act.
Examples: pH adjusters, filter media, water treatment tablets/drops, and point of use/point of entry ion exchangers
C108Personal care and cosmetics (specify)Substances contained in personal care products, mixtures or manufactured items that are used for cleansing, grooming, improving or altering skin, hair, or teeth. A written description must be provided when using this code.
Examples: bath and shower products; make-up products; hair, nail, oral and skin care products; sunscreen and suntan products; deodorants; and perfumes
C109Air careSubstances contained in products, mixtures or manufactured items that are used to odorize or deodorize indoor air in homes, offices, motor vehicles, and other enclosed spaces
Examples: aerosol sprays, liquid/solid/gel diffusers, air fresheners, scented candles and incense
C110Apparel and footwear careSubstances contained in apparel and footwear care products, mixtures or manufactured items that are applied post-market.
Examples: footwear polishes/waxes, garment waterproofing sprays, and stain repellents
C160Pet careSubstances contained in pet care products, mixtures or manufactured items that are used for cleansing, grooming, improving or altering skin, hair or teeth and intended for animal use.
Examples: bath products, hair product and oral care products
Table B-2: Construction, paint, electrical or metal
Consumer and commercial codesTitleDescription
C201Adhesives and sealantsSubstances contained in adhesive or sealant products or mixtures used to fasten other materials together or prevent the passage of liquid or gas.
Examples: glues, binders, adhesives, pastes, sealants, fillers, putties, and caulking compounds
C202.01Paints and coatingsSubstances contained in paints or coatings.
Examples: interior and exterior architectural and marine paints, bridge/iron coatings, varnishes, lacquers, wood stains
C202.02Paint thinners and removersSubstances contained in paint thinners and removers.
C203Building or construction materials - Wood and engineered woodSubstances contained in building and construction materials made of wood and pressed or engineered wood products, mixtures or manufactured items.
Examples: lumber, posts and timbers, exterior siding, molding, mill work, cabinetry, paneling, veneer, flooring, stair parts, plywood and sheathing, railings and decking
C204Building or construction materials not otherwise covered in this tableSubstances contained in building and construction materials not otherwise covered in this table.
Examples: insulation materials such as foams and fibers, roofing and gutters, ceiling products, exterior siding, drywall, concrete, masonry and cement, building hardware, fencing, decking, hardware and fasteners (nuts, bolts, screws, nails, and tacks), plumbing, duct work, abrasive and sanding products, sheet metal, plaster, weather stripping, wire or wiring systems, and bricks
C205Electrical and electronicsSubstances contained in electrical and electronic products, mixtures or manufactured items.
Examples: computers, office equipment, appliances, electric lighting, electrical wire and cables, radios, televisions and monitors, telephones, multi-media devices, digital cameras, adapters, alarms (burglar, fire, smoke), and communication equipment
C206Metal materials not otherwise covered in this tableSubstances contained in metal products, mixtures or manufactured items not otherwise covered in this table.
Examples: metal products produced by forging, stamping, plating, turning, and other processes; hand tools; metal tubing/pipes/duct work; wire fencing; tableware; and small appliances and cookware (frying pan, waffle iron, electric kettle)
C207BatteriesSubstances contained in non-rechargeable and rechargeable batteries including dry and wet cell units that store energy.
Examples: zinc carbon, alkaline, lead-acid, lithium-ion, nickel-metal hydride, and other batteries used in electrical and electronic products, cell phones, computers, remote controls, toys, and cars
Table B-3: Packaging, paper, plastic or hobby
Consumer and commercial codesTitleDescription
C301Food packagingSubstances contained in single or multi-layered packaging consisting of paper, plastic, metal, foil or other materials which have or may have direct contact with food.
Examples: containers, cartons, wrappers, bags, and other food packaging items (bottles, cans, boxes and trays)
C302Paper products, mixtures or manufactured itemsSubstances contained in paper products, mixtures or manufactured items.
Examples: newsprint coated and uncoated papers for writing, printing and photocopying; facial and toilet tissue, paper napkins, paper tablets/notepads, paper forms, envelopes, texts and published materials (books and magazines); file folders; wrapping papers; and specialty papers
*New* C303.01Plastic materials not otherwise covered in this tableSubstances contained plastic products, mixtures or manufactured items not otherwise covered in this table.
Examples: shower curtains, non-metal cookware (non-electric), non-food specific containers (bags, bottles, and jars)
*New* C303.02Rubber materials not otherwise covered in this tableSubstances contained in rubber products, mixtures or manufactured items not otherwise covered in this table.
Examples: tires, rubber bands, and waders
C304Toys, playground and sporting equipmentSubstances contained in toys, playground, and sporting equipment made of wood, metal, plastic or fabric.
Examples: toys (dolls, cars, puzzles, and games), playground equipment (gym sets, playhouses and structures, swing sets) and sporting equipment (bicycles, skates, balls, team sports equipment) intended for indoor or outdoor use, and playground surfaces (rubber, mulch)
C305Arts, crafts and hobby materialsSubstances contained in arts, crafts, and hobby materials.
Examples: art/hobby paints and dyes, markers and other writing and drawing materials; natural and synthetic clays used in pottery, ceramics and sculpture; jewellery-making supplies including glass, stone and lapidary materials; stained-glass making supplies; picture framing supplies; and, building and science hobby kits
C306Ink, toner and colourantsSubstances contained in ink, toners and colourants used for writing, printing, creating an image on paper; and substances contained in other substrates, or applied to substrates to change their colour or hide images.
Examples: black or colored powders used in copy machines and printers to produce xerographic images; pigmented liquids contained in cartridges, bottles, or other dispensers used for writing or printing; and, correction fluids and tapes
C307Photographic supplies, film and photo-chemicalsSubstances contained in photographic supplies, film, photo-processing substances, and photographic paper.
Examples: processing solutions (for developing, stopping, and fixing photos), slide and negative film, and, glossy and matte photographic paper
Table B-4: Automotive, fuel, agriculture or outdoor use
Consumer and commercial codesTitleDescription
C401Automotive careSubstances contained in products, mixtures or manufactured items used in automotive cleaning and care of exterior and interior vehicle surfaces. This code does not include antifreeze, de-icing products, or lubricants.
Examples: car waxes, polishes, cleaners, and sealers; car wash solutions; vinyl/rubber/plastic protectants; automotive carpet and upholstery cleaners; wheel and tire care products; exterior trim protectants; and touch-up paint products
C402Lubricants and greasesSubstances contained in products, mixtures or manufactured items to reduce friction, heat generation and wear between solid surfaces.
Examples: engine oils; transmission, brake and hydraulic fluids; gear oils; and, calcium, sodium, lithium, and silicone-based greases
C403Anti-freeze and de-icingSubstances added to fluids to reduce the freezing point of the mixture, or substances applied to surfaces to melt or prevent build-up of ice.
Examples: antifreeze liquids, windshield de-icers, aircraft de-icers, lock release agents, ice melting crystals, and rock salt
C404Fuels and related products, mixtures or manufactured itemsSubstances burned to produce heat, light or power, or added to inhibit corrosion, provide lubrication, increase efficiency of use, or decrease production of undesirable by-products. Examples: gasoline, diesel fuels, propane, butane, kerosene, lamp oils, white gas (naphtha), natural gas, stabilizers, anti-knock agents, corrosion inhibitors, detergents, fuel dyes, oxygenates, antioxidants, odor agents, non-scented candles, lighter fluids, and, matches
C405Explosive materialsSubstances capable of producing a sudden expansion, usually accompanied by the production of heat and large changes in pressure upon ignition.
Examples: pyrotechnics, high explosives and propellants, igniter, primer, initiatory, illuminants, smoke and decoy flares, and, incendiaries.
C406Agricultural products, mixtures or manufactured items (non-pesticidal)Substances used to increase the productivity and quality of plants, animals or forestry crops, produced on a commercial scale. Includes animal feed (any substance or mixture of substances for consumption by livestock, providing the nutritional requirements of livestock, or the purpose of preventing or correcting nutritional disorders of livestock, as defined in the Feeds Act and Regulations).
Examples: fertilizers, additives (time release agents), colorants (used to mark fields and improve the appearance of Christmas trees), application aids (defoamers and foamers), pH adjusters, moisture retention agents, soil conditioners, seed coatings
C407Lawn and garden careSubstances contained in lawn, garden, outdoor or potted plant and tree care products, mixtures or manufactured items. Excludes any substance contained in pest control products as defined under the Pest Control Products Act.
Examples: fertilizers and nutrient mixtures, soil amendments, mulches, pH adjustors, water retention beads, vermiculite, perlite
C461Pest controlSubstances contained in any product, mixture or manufactured item for directly or indirectly controlling, preventing, destroying, mitigating, attracting, or repelling any pest.
Examples: herbicides, insecticides, fungicides, antimicrobial agents, pool chemicals, microbials, material and wood preservatives, animal and insect repellents, and insect- and rodent-controlling devices
C462Automotive, aircraft and transportationSubstances contained in automobiles, aircraft and other types of transportation, or used in their manufacture.
Examples: Substances contained in automobiles, aircraft and other types of transportation, or used in their manufacture
C463Oil and natural gas extractionSubstances that are, or are contained in, any mixtures, products or manufactured items, used for oil and natural gas drilling, extraction and processing.
Examples: exploration, hydraulic fracturing and drilling fluids, and oilfield production chemicals
Table B-5: Items for food, health or tobacco
Consumer and commercial codesTitleDescription
C562Food and beverageSubstances contained in food and beverage products, mixtures or manufactured items.
Examples: food additives such as colouring agents, anti-caking agents, preservatives, emulsifiers; spices, seasoning, flavouring preparations and natural extractives; unavoidable residues of processing aids specific for food manufacturing such as antifoaming, fining or sanitizing agents
C563DrugsSubstances contained in prescription and non-prescription drugs intended for humans or animals.
Examples: biologically derived products (such as vaccines, serums and blood derived products), sterilization and sanitation products and radiopharmaceuticals
C564Natural healthSubstances contained in natural health products, mixtures or manufactured items intended for humans or animals.
Examples: homeopathic medicine, traditional medicine, vitamins and minerals, and herbal remedies
C565Medical devicesSubstances contained in products, mixtures or manufactured items used for either the diagnosis, treatment, mitigation or prevention of a disease, disorder, or an abnormal physical state; or those used in restoring, correcting or modifying organic functions in humans or animals.
Examples: any article/instrument used in the prevention, diagnosis and care of pregnancy, medical thermometers, blood sugar meters, pacemakers, and X-ray machines
C566Tobacco products, mixtures or manufactured itemsSubstances contained in products, mixtures or manufactured items composed in whole or in part of tobacco, including tobacco leaves and any extract of tobacco leaves.
Examples: cigarette papers, tubes and filters, but not any food, drug or device that contains nicotine
Table B-6: Products, mixtures or manufactured items not described by other codes
Consumer and commercial codesTitleDescription
C999Other (specify)Substances contained in products, mixtures or manufactured items that are not described within any other consumer and commercial code.

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