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Planning for a Sustainable Future:
A Federal Sustainable Development Strategy for Canada

Sustainable Development Office
Environment Canada

October 2010

ERRATUM

Please be advised that there was a minor change made to the English version of this document. Implementation Strategy 8.5.1 which previously read: "By March 31, 2011, each department will establish an accurate baseline of emissions, set a target and put in place an implementation plan to reduce GHG emissions below 2005-2006 levels in absolute terms from 2005. For this target, departments should establish an end date by which they expect to reduce their emissions below 2005-2006 levels and put them on a clear downward trend. The end date chose should be based on opportunities for GHG reductions and departmental resources," has been changed to "By March 31, 2011, each department will establish a baseline of emissions, set a target and put in place an implementation plan to reduce greenhouse gas emission levels in absolute terms from 2005 levels and put them on a clear downward trend." (Implementation Strategy 8.5.1)


Annex 4: Theme IV
Shrinking the Environmental Footprint -
Beginning with Government

8. Goal: Greening Government Operations
Minimize the environmental footprint of government operations.

Note: These targets are applicable to federal operations in Canada only. A series of guidelines has been developed to help departments and agencies implement and report progress on the following targets.

8.1 Target: As of April 1, 2012, and pursuant to departmental strategic frameworks, new construction and build-to-lease projects and major renovation projects will achieve an industry-recognized level of high environmental performance.3

Implementation Strategies for New Construction, Build-to-Lease Projects and Major Renovations (8.1.1 to 8.1.6)

Mandatory Implementation Strategies

  • 8.1.1 By March 31, 2012, each department will develop a strategic framework that defines the custodian’s intentions and approach to assessing all projects related to the green building targets. Elements of the strategic framework will include:
    • 8.1.1.1 Industry-recognized assessment and verification tool(s) to be used.
    • 8.1.1.2 Assessment level to be achieved (minimum level of environmental performance must be no less than the custodian’s current commitment(s) to green building).
    • 8.1.1.3 For the new construction and fit-up targets: establishing an appropriate threshold (dollar value and/or floor area).
    • 8.1.1.4 For all green building targets, departments will identify applicable building types for inclusion.
    • 8.1.1.5 Number or percentage of existing crown buildings targeted for assessment in a given year.
    • 8.1.1.6 Whether, at the discretion of the custodian, certification will be sought.

Best Practice Implementation Strategies

  • 8.1.2 Register projects, wherever possible
    • 8.1.2.1 Canada Green Building Council.
    • 8.1.2.2 Green Globes.
    • 8.1.2.3 Building Owners and Managers Association of Canada.
  • 8.1.3 Utilize a lifecycle approach, including the use of lifecycle assessment tools for accommodation and building management.
  • 8.1.4 Utilize an integrated design approach early in the project planning phase.
  • 8.1.5 Foster the use of wood and other sustainable materials in construction and renovation projects, while taking into account cost, project requirements, greenhouse gas emissions and the principles of sustainable development.
  • 8.1.6 Establish benchmarks for key environmental aspects such as energy; water management; and construction, renovation and demolition waste management.

8.2 Target: As of April 1, 2012, and pursuant to departmental strategic frameworks, existing crown buildings over 1000 m2 will be assessed for environmental performance using an industry-recognized assessment tool.4

Implementation Strategies for Crown Buildings Over 1000 m2

Refer to both the mandatory and best practice implementations strategies under Target 8.1: New Construction, Build-to-Lease Projects and Major Renovations (8.1.1 to 8.1.6).

8.3 Target: As of April 1, 2012, and pursuant to departmental strategic frameworks, new lease or lease renewal projects over 1000 m2, where the Crown is the major lessee, will be assess for environmental performance using an industry-recognized assessment tool.5

Implementation Strategies for New Lease or Lease Renewal Projects over 1000 m2

Refer to both the mandatory and best practice implementations strategies under Target 8.1: New Construction, Build-to-Lease Projects and Major Renovations (8.1.1 to 8.1.6).

8.4 Target: As of April 1, 2012, and pursuant to departmental strategic frameworks, fit-up and refit projects will achieve an industry-recognized level of high environmental performance.6

Implementation Strategies for Fit-up and Refit Projects

Refer to both the mandatory and best practice implementations strategies under Target 8.1: New Construction, Build-to-Lease Projects and Major Renovations (8.1.1 to 8.1.6).

8.5 Target: The Government of Canada will take action now to reduce levels of greenhouse gas emissions from its operations to match the national target of 17% below 2005 by 2020.

Implementation Strategies for GHG Emissions from Federal Operations (8.5.1 to 8.5.25)

Mandatory Implementation Strategies

  • 8.5.1 By March 31, 2011, each department will establish a baseline of emissions, set a target and put in place an implementation plan to reduce greenhouse gas emission levels in absolute terms from 2005 levels and put them on a clear downward trend.
  • 8.5.2 The FSDS is due to be updated in 2013, 2016 and 2019. At that time, the Government will take stock of progress and identify any additional plans required to meet the 2020 target..
  • 8.5.3 Annually, departments will report their greenhouse gas emissions inventories using the Federal Greenhouse Gas Tracking Protocol--a Common Standard for Federal Operations.

Best Practice Implementation Strategies

Federal Buildings:

  • 8.5.4 Utilize Natural Resources Canada’s Federal Buildings Initiative.
  • 8.5.5 Conduct energy audits and re-commissioning.
  • 8.5.6 Implement building retrofits and upgrades.
  • 8.5.7 Switch to lower-GHG-intensity fuels or energy sources.
  • 8.5.8 Make use of on- and off-site renewable energy sources.
  • 8.5.9 Optimize use of floor area.
  • 8.5.10 Reduce GHGintensity of central heating and cooling plants.
  • 8.5.11 Implement energy-efficient information technology infrastructure and services.
  • 8.5.12 Purchase energy-efficient/energy-saving equipment.
  • 8.5.13 Conduct office equipment energy audits.
  • 8.5.14 Develop and implement awareness campaigns to encourage energy-saving behaviours.
  • 8.5.15 Benchmark against government operations in other jurisdictions.
  • 8.5.16 Prepare analysis for medium and long-term SMART targets.

Federal Fleet:

  • 8.5.17 Follow guidance provided in the Treasury Board Secretariat’s Guide to Fleet Management for light-duty and executive vehicles.
  • 8.5.18 Utilize Natural Resources Canada’s ecoENERGY for Fleets and FleetSmart programs.
  • 8.5.19 Purchase fuel-efficient and alternative fuel vehicles through use of green standing offers.
  • 8.5.20 Implement fleet rationalization/rejuvenation/right-sizing.
  • 8.5.21 Participate in Natural Resources Canada’s SmartDriver and Fuel Management training.
  • 8.5.22 Install after-market devices to reduce fuel consumption or track vehicle-use statistics, e.g., anti-idling devices, heat recovery systems or Global Positioning System devices.
  • 8.5.23 Undertake vehicle sharing, e.g., a central pool of administrative vehicles for use by all departments.
  • 8.5.24 Benchmark against government operations in other jurisdictions.
  • 8.5.25 Prepare analysis for medium and long-term SMART targets.

8.6 Target: By March 31, 2014, each department will reuse or recycle all surplus electronic and electrical equipment (EEE) in an environmentally sound and secure manner.

Implementation Strategies for Reuse and Recycle of Electronic and Electrical Equipment (8.6.1 to 8.6.5)

Mandatory Implementation Strategies

  • 8.6.1 By March 31, 2012 each department will put into action an implementation plan for the disposal of all departmentally-generated EEE. Elements of the implementation plan will include:
    • 8.6.1.1 Key components of the EEE disposal process.
    • 8.6.1.2 Roles and responsibilities.
    • 8.6.1.3 Key activities / activity areas.
    • 8.6.1.4 Security considerations.
    • 8.6.1.5 Opportunities for continuous improvement.
    • 8.6.1.6 Mechanisms to evaluate plan effectiveness (e.g. audit / periodic review / monitoring).
    • 8.6.1.7 Plans/strategies for Intradepartmental engagement.
    • 8.6.1.8 Tools and resources.
  • 8.6.2 In accordance with Treasury Board’s Policy on Government Security, federal departments and agencies have sole responsibility for preventing the unauthorized release of information contained in their surplus assets.
  • 8.6.3 In accordance with Treasury Board’s Directive on Disposal of Surplus Materiel:
    • 8.6.3.1 Dispose of electronic and electrical equipment in a way that maximizes re-use where possible through:
      • 8.6.3.1.1 Donation to Computers for Schools (1st right of refusal).
      • 8.6.3.1.2 Resale through Crown Assets Distribution.
      • 8.6.3.1.3 Transfer or donation to other departments and agencies or other qualifying charitable or non-profit organizations.
    • 8.6.3.2 Convert surplus EEE to waste in an environmentally sustainable manner.7
      • 8.6.3.2.1 Recycle through provincial e-waste programs if applicable.
      • 8.6.3.2.2 Recycle through Departmental Individual Standing Offer (DISO).

Best Practice Implementation Strategies

  • 8.6.4 Implement a centralized departmental asset management system that can track and report on all EEE directed to disposal mechanisms.
  • 8.6.5 Access EEE disposal mechanisms in accordance with the Guideline for the Disposal of Federal Surplus EEE.

8.7 Target: By March 31, 2013, each department will achieve an 8:1 average ratio of office employees to printing units. Departments will apply target where building occupancy levels, security considerations, and space configuration allow.

Implementation Strategies for the Ratio of Office Employees to Printing Units (8.7.1 to 8.7.4)

Best Practice Implementation Strategies

  • 8.7.1 Develop an inventory of organizational printing units.
  • 8.7.2 Where data is limited, focus initial baseline-setting and tracking on areas/regions where data is most readily available and extrapolate, as appropriate, across the department.
  • 8.7.3 Use total number of networked printers as a proxy for all printers. This tracking method should be accompanied by a departmental policy to limit the use of desktop printers, where appropriate.
  • 8.7.4 Utilize Public Works and Government Services Canada’s Managed Print Services to facilitate improvements to organizations’ imaging environment – specifically in regard to ‘greening’ and increased efficiencies.

8.8 Target: By March 31, 2014, each department will reduce internal paper consumption per office employee by 20%. Each department will establish a baseline between 2005-2006 and 2011-2012, and applicable scope.

Implementation Strategies for Reducing Internal Paper Consumption per Office Employee (8.8.1 to 8.8.9)

Best Practice Implementation Strategies

  • 8.8.1 Purchase information can be used as proxy for quantity consumed.
  • 8.8.2 Focus initial baseline-setting and tracking on areas/regions where data is most readily available and extrapolate across the department.
  • 8.8.3 Maximize use of the green standing offer for paper (E60PD-070004) to improve tracking and reporting capabilities. (Upon request, PWGSC is able to provide departments with data on the usage of the reen standing offer for paper, as of the 2010-11 fiscal year).
  • 8.8.4 Utilize tracking capabilities of networked printers.
  • 8.8.5 Adopt a paper consumption directive, establishing a department-wide set of practices, guidelines, and measurement procedures to reduce the environmental impact of paper consumption.
  • 8.8.6 Set all duplex-enabled printers and copiers to default duplex printing.
  • 8.8.7 Conduct a paper-intensity scan of the organization to determine which processes have the most significant impact on multipurpose office paper use, enabling appropriate actions to reduce this use.
  • 8.8.8 Utilize green meetings guide.
  • 8.8.9 Improve, or create awareness of, paper reduction practices of employees, including
    • 8.8.9.1 Intranet communication and promotion of paper reduction strategies, initiatives and best practices.
    • 8.8.9.2 Use of Compensation Web Applications.
    • 8.8.9.3 Use of collaborative tools (e.g., wikis).

8.9 Target: By March 31, 2012, each department will adopt a guide for greening meetings.

Implementation Strategies for Adopting a Guide for Greening Meetings (8.9.1)

Best Practice Implementation Strategies

  • 8.9.1 Environment Canada’s green meeting guide may be adopted or used as a reference for the development of the department’s guide.

8.10 Target: As of April 1, 2011, each department will establish at least 3 SMARTgreen procurement targets to reduce environmental impacts.

Implementation Strategies for Establishing SMARTGreen Procurement Targets (8.10.1 to 8.10.4)

Best Practice Implementation Strategies

  • 8.10.1 Conduct an analysis of departmental spend and environmental risks to identify greatest opportunities to reduce environmental impacts.
  • 8.10.2 Develop reference list of key categories of goods and services with significant environmental impacts.
  • 8.10.3 Implement best practices for greening planning, acquisition, use and disposal of targeted goods and services.
  • 8.10.4 Utilize Public Works and Government Services Canada’s green consolidated procurement instruments whenever possible or incorporate comparable environmental performance considerations for other procurement activity.

8.11 Target: As of April 1, 2011, each department will establish SMARTtargets for training, employee performance evaluations, and management processes and controls, as they pertain to procurement decision-making.

Implementation Strategies for Establishing SMARTTargets for Training, Evaluation and Management Processes and Controls (8.11.1 to 8.11.7)

Mandatory Implementation Strategies

  • 8.11.1 Develop departmental green procurement targets with respect to:
    • 8.11.1.1 Training for select employees.
    • 8.11.1.2 Employee performance evaluation for managers and functional heads of procurement and materiel management; and,
    • 8.11.1.3 Management processes and controls (defined as approval processes and documentation requirements or any other oversight mechanism used by a department).

Best Practice Implementation Strategies

  • 8.11.2 Departments to develop a standardized clause or clauses related to green procurement that would be included in employee performance evaluations, as set out in the target that they establish.
  • 8.11.3 Ensure that procurement and materiel management staff and acquisition cardholders complete the necessary training to support the Policy on Green Procurement objectives, e.g., Canada School of Public Service online course on Green Procurement (C215) or in-house equivalent.
  • 8.11.4 Include the contribution to the Policy on Green Procurement objectives in the performance evaluations of managers and functional heads of procurement and materiel management.
  • 8.11.5 Adjust departmental management processes and controls to integrate environmental considerations in procurement decisions and operations.
  • 8.11.6 Monitor, document and report on plans and targets with respect to green procurement.
  • 8.11.7 Utilize the Public Works and Government Services Canada Guideline - Integrating Environmental Considerations Into Departmental Procurement Management Frameworks to facilitate integration of environmental considerations into management process and controls.
Figure 6: Responsibility for Greening Government Operations Targets by Department/Agency
Departments and
Agencies1
Green
Buildings2
Green
Procurement
E-waste, Printing Units,
Paper Consumption &
Green Meetings
GHG emissions
from buildings and
fleet
GHG emissions
from fleet only
Agriculture and Agri-FoodYesYesYesYesNo
Atlantic Canada OpportunitiesNoYesYesNoNo
Canada Border ServicesYesYesYesYesNo
Canada RevenueNoYesYesNoYes
Canadian HeritageNoYesYesNoNo
Canadian International DevelopmentNoYesYesNoNo
Citizenship and ImmigrationNoYesYesNoYes
Economic Development for the Region of QuebecNoYesYesNoNo
EnvironmentYesYesYesYesNo
FinanceNoYesYesNoNo
Fisheries and OceansYesYesYesYesNo
Foreign Affairs and International TradeNoYesYesNoNo
HealthYesYesYesNoYes
Human Resources and Skills DevelopmentNoYesYesNoYes
Indian and Northern AffairsYesYesYesNoYes
IndustryYesYesYesNoYes
JusticeNoYesYesNoNo
National DefenceYesYesYesYesNo
Natural ResourcesYesYesYesYesNo
ParksYesYesYesYesNo
Public HealthYesYesYesNoNo
Public Safety and Emergency PreparednessNoYesYesNoNo
Public Works and Government ServicesYesYesYesYesNo
TransportYesYesYesYesNo
Treasury Board SecretariatNoYesYesNoNo
Veterans AffairsYesYesYesNoNo
Western Economic DiversificationNoYesYesNoNo

Notes
1 Refers to the departments and agencies bound by the Federal Sustainable Development Act.
2 Green buildings targets apply to custodians departments and agencies bound by the Federal Sustainable Development Act.


3 This would be demonstrated by achieving LEED NC Silver, Green Globes Design 3 Globes, or equivalent.

4Assessment tools include: Building Owners and Managers Association (BOMA) Building Environmental Standards (BESt) Green Globes or equivalent.

5Assessment tools include BOMA BESt, an appropriately tailored BOMA International Green Lease Standard, or equivalent.

6 This would be demonstrated by achieving LEED CI Silver, Green Globes Fit-Up 3 Globes, or equivalent.

7Mechanisms indicated are not suitable for disposal of assets classified above Protected B.